HR Travel Assistant

Travel Management:

• Coordinate domestic and international travel arrangements for employees, including flights, hotels, local transportation, and itineraries.
• Maintain travel calendars and ensure timely bookings aligned with company travel policies.
• Assist employees with travel-related queries and provide support during travel emergencies or changes.
  

Visa & Documentation:

• Handle end-to-end visa processing for employees, including preparing documents, scheduling appointments, and liaising with agencies or embassies.
• Ensure all travel and visa documents are updated, compliant, and properly filed.
  

Ordering & Procurement:

• Manage ordering of office-related items such as travel supplies, stationery, and admin essentials.
• Coordinate with vendors for quotations, procurement requests, deliveries, and follow-ups.
• Maintain inventory records and ensure timely replenishment.
  

Expense Management:

• Assist employees with travel expense claims and ensure accurate documentation.
• Assist our Finance team in maintaining all kinds of expenses.
• Review, verify, and consolidate travel and admin expenses for approval.
• Support month-end expense reporting and maintain records for audits.

Requirements

Skills & Qualifications

• Bachelor’s degree in HR, Business Administration, Travel Management, or related field.
• 1–3 years of experience in travel coordination, admin, or HR support roles.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (especially Excel and Outlook).
• Ability to work in a fast-paced environment and handle time-sensitive tasks.

Benefits

• A competitive base salary with flexible working arrangements, including a mixture of office-based, working from home, and working on client sites.
• Significant opportunities for professional growth and development as we expand.
• Access to cutting-edge financial modelling tools and resources.
• Collaborative and supportive team culture.