Accounts Payable Clerk

Job Purpose: 

The Accounts Payable Clerk supports the financial operations of Girl Scouts of Hawaiʻi by ensuring timely, accurate, and compliant processing of accounts payable transactions. This position plays a critical role in maintaining strong internal controls, supporting vendors and staff, and upholding the financial stewardship expected of a nonprofit organization.

Job Responsibilities

1.

Receive, review, and process invoices for accuracy, appropriate approvals, and proper coding.

2.

Enter invoices and payment information into the accounting system in a timely manner.

3.

Prepare and process payments via check, ACH, or other approved methods.

4.

Match invoices to purchase orders and supporting documentation, as applicable.

5.

Maintain vendor files, including W-9s and required documentation.

6.

Respond to vendor inquiries regarding payment status and resolve discrepancies.

7.

Coordinate with staff to ensure invoices are submitted with proper documentation and approvals.

8.

Assist with monthly accounts payable reconciliations.

9.

Maintain organized and complete electronic and physical financial records.

10.

Support audit preparation by providing requested documentation and reports.

11.

Other duties as assigned.

Job Qualifications: 

Education

• Associate’s degree and/or 2 years equivalent accounts payable or general accounting experience.

Experience

• Working knowledge of basic accounting principles.
• Proficiency with Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Strong organizational and time-management skills.
• Clear and professional written and verbal communication.

Licenses/Certifications

• Personal vehicle, valid driver’s license, and current insurance.

Job Classification

• Hybrid Remote: two days in office, two days remote.
• Part-time: 20 hours per week.