Admissions Outreach Coordinator

Headroyce

United States

Posted July 21, 2026

Full-time 36 - 39.5 USD per-hour-wage

Job Overview

Head-Royce seeks a dynamic professional to join the admissions team to assist in all aspects of admissions, retention, and recruitment for kindergarten through 12th grade. The coordinator will work closely with the Director of Enrollment Management, Assistant Director of Enrollment, Director of Tuition Assistance, and Associate Director of K-8 Admissions, as well as, as needed, the Marketing and Communications team.

The Admissions Outreach Coordinator should possess marketing savvy, be detail-oriented and adaptable, and thrive in a team environment while maintaining a high level of professionalism and confidentiality. This individual will join a mission-driven admissions team and must be eager to take initiative, share ideas, engage in professional development, accept feedback, and embrace new and creative approaches.

Responsibilities

The primary responsibility will be setting up and maintaining all admissions, enrollment, and tuition assistance database platforms, including, but not limited to, Ravenna, Clarity, and HRSConnect. The Admissions Outreach Coordinator helps coordinate communication with inquiring and applying families, helps maintain the admission database, and assists with many aspects of admission, enrollment, and tuition assistance. The Coordinator is oftentimes the first point of contact with the school for visitors, families, and students, and therefore plays a critical role in setting the tone for the school. As such, the ideal candidate will bring a sense of humor, warmth, and humility to a job and proficiency in database management.

Job Specifications

Collaborate with community partners, stakeholders, or other relevant groups to build and maintain positive relationships in the East Bay and larger Bay Area communities

Work with the marketing and communications team to develop marketing materials and content that align with outreach goals, ensuring messaging resonates with the target audience

Coordinate and lead outreach programs to engage with the community and target audiences

Work with administrators to propose and implement marketing strategies designed to retain students through graduation

Work as a member of the admissions team in supporting tours when needed, assisting with database management, engaging with current and prospective families, helping with relevant events, etc.

Track and analyze outreach data, such as event attendance and communication engagement, while reporting on strategy effectiveness and adjusting tactics to improve outcomes

Participate in campus activities and events to build firsthand knowledge of Head-Royce’s programs and traditions, and serve on admissions committees as needed

Help inquiring families understand the school’s values and DEI initiatives

Qualifications

Bachelor’s Degree highly preferred, but not required

Two years of experience in independent schools preferred

Skills and Attributes

The successful candidate will possess the ability to:

Manage confidential information with discretion and professional integrity

Balance detail orientation with big-picture, strategic thinking around data and marketing

Work accurately and independently, requiring minimal direct supervision

Familiarity with technologies, databases and tools such as Ravenna, Veracross, and HubSpot, learning quickly on those with no previous experience

Demonstrate excellent verbal and written communication skills

Have sensitivity to and a commitment to diversity, equity, and inclusion for all constituents

Juggle and prioritize multiple tasks, projects, and demands in a fast-paced environment

Coordinate effectively amongst a varied group of internal and external team members

Understand admissions and marketing data with fluency and proficiency Maintain a positive attitude, a strong work ethic, a passion for education, and a genuine in working with kids

To Apply

Interested candidates are asked to submit a letter of interest and a current resume via Lever to our website.

Applications will be reviewed as they are received.

Located on a 22-acre campus in Oakland, California, Head-Royce (HRS) is a pre-eminent, co-educational, independent, K-12 day school with a 137-year history. Our mission is to inspire in our students a lifelong love of learning and pursuit of academic excellence, to promote understanding of and respect for diversity that makes our society strong and to encourage active and responsible global citizenship.

Head-Royce enrolls 900 students in the three separate divisions—Lower, Middle and Upper—and provides a dynamic, whole-child education to every student.

Please note - HRS is unable to provide immigration sponsorships such as H1B Visas. Applicants must be authorized to work in the United States and be willing to undergo both Livescan background check and TB screening as part of the hiring process.

Head Royce is an equal opportunity employer and makes employment decisions including but not limited to employment, training, promotion, demotion, transfer, leaves of absence and termination based on qualifications and without regard to protected status. We will not discriminate based on age, color, creed, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, national origin or ancestry, race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, registered domestic partner status, physical or mental disability, a medical condition including genetic characteristics, military or veteran status, reproductive health decision making or any other consideration made unlawful by federal, state or local laws Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy and respect.