Executive Assistant & Office Manager

We’re looking for an Executive Assistant and Office Manager who can bring structure, clarity, and forward momentum to a fast-moving luxury real estate business. This role requires someone who thrives in organized chaos, supports a high-performing executive with confidence, and understands how real estate and social media-driven personal branding work together.

If you are extremely organized, proactive, unfazed by shifting priorities, and comfortable managing both admin operations and light marketing coordination, this role is a great fit.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Work closely with a high-performing real estate professional
• Be part of a brand that blends luxury real estate, lifestyle content, and client experience

What You’ll Work On

Executive Support and Daily Operations

• Manage inboxes with speed and judgment, filtering important messages and clearing out noise
• Maintain and manage calendars, appointments, showings, and personal commitments
• Draft and send client emails, confirmations, follow-ups, and reminders
• Keep priorities aligned and ensure nothing slips through the cracks
• Prepare notes, recaps, and action items from meetings and masterminds

Real Estate Administrative Support

• Organize property files, documents, marketing assets, and listing-related materials
• Track active listings, upcoming listings, and buyer-side tasks
• Coordinate with vendors, stagers, photographers, and service providers
• Assist with scheduling open houses, walkthroughs, and property-related logistics
• Maintain high accuracy in all documents and communications

Social Media and Content Coordination

• Maintain a consistent content calendar for Instagram and related platforms
• Track upcoming shoots, market updates, property spotlights, and lifestyle content
• Remind and prompt the executive on recording deadlines and content opportunities
• Assist with light editing, formatting, captions, or uploads when needed
• Monitor engagement, organize assets, and keep content folders clean and up to date

Accountability and Workflow Management

• Serve as the operational anchor for a fast-paced workload
• Flag issues early and offer solutions instead of waiting for direction
• Build simple workflows, checklists, and systems that make the day run smoother
• Stay one step ahead and anticipate needs without constant oversight

What You Bring

• 3 to 5 years of experience as an Executive Assistant or Office Manager supporting senior or high-performing executives
• Experience in real estate operations or a real estate-adjacent role
• Deep understanding of Instagram content workflows, trends, and posting strategies
• Strong written communication and professional email management skills
• Highly organized and detail oriented with the ability to manage many moving pieces
• Comfortable working independently and making judgment calls
• Ability to multitask, prioritize, and maintain composure in a fast-changing environment

Nice to Have

• Experience supporting a luxury brand or personal brand
• Familiarity with real estate terminology, scheduling, and property workflows
• Light content editing or social media management experience

How to Apply

Please include:

1. Your updated resume
2. A short 1 to 2 minute Loom video introducing yourself and sharing your experience supporting fast-paced executives or real estate professionals

Only complete applications with a Loom video will move forward.

If you are organized, confident, and ready to keep a high-output real estate executive running at full speed, this role gives you ownership, autonomy, and the chance to support a standout personal brand in the luxury market.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.