Facilities Manager
Full-TimeJob Overview
Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life?
Hope Services is Silicon Valley’s leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels..
>>>>> Hope Services has been awarded 2022 Top Workplaces by San Francisco Chronicle, 2022 Top-rated Nonprofit by Great Nonprofits, and Received a Gold Seal of Transparency from Guidestar and a perfect 100/100 rating in three different categories: financial health, leadership and adaptability, and culture and community from Charity Navigator <<<<<
*Compensation: $85,000 - $95,000/yr commensurate with experience and qualifications
Summary
Responsible for all buildings, equipment and grounds of all facilities, developing preventive maintain programs for all facilities, responsible for ordering and maintaining adequate supplies at all facilities, responsible for all contracts, leases and licensing at all facilities, responsible for all remodeling and permits necessary, responsible for purchasing and maintaining all phones, cell phones, pagers and voice mail systems, responsible for security for all facilities.
Essential Functions
An employee in this classification may be responsible for carrying out any or all of the following essential functions:
1. Responsible for purchasing/supervising vendor contracts for
repair/servicing of building, grounds, office equipment and machinery
including full preventative maintenance program.
2. Responsible for the development of the capital budget for the
agency’s anticipated repairs and new purchases. Responsibilities include
monitoring expenditures and costs to ensure compliance with budgetary
parameters.
3. Responsible for purchase, installation and repair of telephone,
fax, modem and other utilities. Monitors and administers service
agreements.
4. Performs continual evaluations of HOPE owned and leased buildings
to assure accessibility and compliance with ADA standards.
Responsibilities include maintaining accreditation, licensing, state and
federal compliance regulations and certification requirements.
5. Inspects buildings and grounds for operational readiness, damage and
loss of property.
6. Maintains accurate monitoring system to measure monthly/quarterly utility
cost variances, recommending and practicing cost control savings
whenever possible.
7. Maintains all leases and contracts, initiates renewal of all licenses and
permits.
8. Organizes annual shredding process for entire agency.
9. Maintain a Facilities Register on-line for tracking purposes, and trouble ticket
system
10. Other duties as assigned to assure successful operations.
Qualifications Required
A degree in business Administration or related field plus 2-3 years of related experience in a related field, or an approved combination of education and experience.
Required Knowledge and Skills
1. Excellent written and oral communication skills
2. Knowledge of rehabilitation agency operations and its inter-relationships with various agencies and institutions
3. Ability to identify and analyze problems and recommend solutions
4. Good computer skills utilizing Ms Word, Excel and Access
5. Ability to relate to staff, vendors and the public in a positive, effective manner.
6. Ability to supervise others.
Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to engage in considerable travel in the community to offsite locations, Lifting, moving equipment, performing small construction at HOPE buildings and services. Exposure to outdoor weather, dust and pollens. During location visits will be exposed to a variety of retail, production, and manufacturing environments and elements. Frequent use of computer for development and tracking, use of phones. Constant communications with insurance providers, vendors and employees. Office work includes periods of intense concentration and computer work.
Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life?
Hope Services is Silicon Valley’s leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels..
>>>>> Hope Services has been awarded 2022 Top Workplaces by San Francisco Chronicle, 2022 Top-rated Nonprofit by Great Nonprofits, and Received a Gold Seal of Transparency from Guidestar and a perfect 100/100 rating in three different categories: financial health, leadership and adaptability, and culture and community from Charity Navigator <<<<<
*Compensation: $85,000 - $95,000/yr commensurate with experience and qualifications
Summary
Responsible for all buildings, equipment and grounds of all facilities, developing preventive maintain programs for all facilities, responsible for ordering and maintaining adequate supplies at all facilities, responsible for all contracts, leases and licensing at all facilities, responsible for all remodeling and permits necessary, responsible for purchasing and maintaining all phones, cell phones, pagers and voice mail systems, responsible for security for all facilities.
Essential Functions
An employee in this classification may be responsible for carrying out any or all of the following essential functions:
1. Responsible for purchasing/supervising vendor contracts for
repair/servicing of building, grounds, office equipment and machinery
including full preventative maintenance program.
2. Responsible for the development of the capital budget for the
agency’s anticipated repairs and new purchases. Responsibilities include
monitoring expenditures and costs to ensure compliance with budgetary
parameters.
3. Responsible for purchase, installation and repair of telephone,
fax, modem and other utilities. Monitors and administers service
agreements.
4. Performs continual evaluations of HOPE owned and leased buildings
to assure accessibility and compliance with ADA standards.
Responsibilities include maintaining accreditation, licensing, state and
federal compliance regulations and certification requirements.
5. Inspects buildings and grounds for operational readiness, damage and
loss of property.
6. Maintains accurate monitoring system to measure monthly/quarterly utility
cost variances, recommending and practicing cost control savings
whenever possible.
7. Maintains all leases and contracts, initiates renewal of all licenses and
permits.
8. Organizes annual shredding process for entire agency.
9. Maintain a Facilities Register on-line for tracking purposes, and trouble ticket
system
10. Other duties as assigned to assure successful operations.
Qualifications Required
A degree in business Administration or related field plus 2-3 years of related experience in a related field, or an approved combination of education and experience.
Required Knowledge and Skills
1. Excellent written and oral communication skills
2. Knowledge of rehabilitation agency operations and its inter-relationships with various agencies and institutions
3. Ability to identify and analyze problems and recommend solutions
4. Good computer skills utilizing Ms Word, Excel and Access
5. Ability to relate to staff, vendors and the public in a positive, effective manner.
6. Ability to supervise others.
Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to engage in considerable travel in the community to offsite locations, Lifting, moving equipment, performing small construction at HOPE buildings and services. Exposure to outdoor weather, dust and pollens. During location visits will be exposed to a variety of retail, production, and manufacturing environments and elements. Frequent use of computer for development and tracking, use of phones. Constant communications with insurance providers, vendors and employees. Office work includes periods of intense concentration and computer work.
Do you have what it takes to make a difference? Inspire and be inspired! Hope Services takes immense pride in maximizing our employee engagement. Will you join us??
Visit www.hopeservices.org to find out more about us and the people we serve.
Hope Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees not regardless of, but with consideration and appreciation for race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family or parental status, or any other status.