Project Coordinator

Any Physical Hanbury Location:  Baltimore, MD; Blacksburg, VA; Clemson, SC; Grand Rapids MI; Norfolk, VA; Raleigh, NC; Richmond, VA: 

We’re looking for an organized, detail-oriented Project Coordinator who enjoys being the point of contact on a key team.  In this full-time role, you’ll play a key support role in the successful execution of projects with planning, documentation, and tracking schedules and deliverables. This role is perfect for you if you are self-directed and thrive in a fast-paced workspace where you are the dependable, go-to resource for vendors and building services.

Project Coordination

• Assist project teams with start-up through close-out
• Track and maintain detailed knowledge of active project status, deadlines, and deliverables
• Assist with the creation, editing, and compilation of specifications using Deltek Specpoint and Word
• Prepare and maintain project documentation including submittals, RFIs, meeting minutes, action logs, and weekly project summaries
• Coordinate the preparation and delivery of project deliverables, design documents, and bid packages
• Distribute and track RFIs, submittals, and responses in collaboration with the Construction Administration team
• Ensure data integrity and consistency across project management tools, schedules, and tracking systems while collaborating closely with the accounting department, Contract Coordinator, and all other stakeholders
• Support team meetings through agenda preparation, note-taking, and follow-up tracking

Administrative Support

• Collaborate with the administration team on template creation, firmwide forms, and document tracking tools
• Provide general support in correspondence, scheduling, and research for ongoing projects and administrative tasks
• Work with the various teams, including the Administrative Manager and cross-office teams, to ensure consistent, high-quality experience for internal stakeholders