Front Office Operations and Executive Assistant

About the Role

We are looking for a dynamic, well-organized, and proactive professional to manage our front office operations, day-to-day administration, and executive support for the leadership team. This is a key role that helps ensure smooth workplace operations and a great visitor/employee experience.

Key Responsibilities

Front Office & Reception

• Manage front desk operations, greet visitors, and ensure a professional and welcoming environment.
• Handle incoming calls, emails, courier services, and visitor logs.
• Coordinate meeting room bookings and ensure readiness for internal/ external meetings.

Office Administration

• Oversee office supplies, stationery, pantry items, and vendor coordination.
• Support HR/Admin in onboarding activities (ID cards, desk setup, welcome kits).
• Manage facility-related tasks: housekeeping coordination, office maintenance, and basic IT coordination.
• Assist with event planning: town halls, celebrations, client visits, and internal team activities.

Executive Assistant (EA) Responsibilities

• Provide executive-level support to the Founders/Leadership team.
• Manage calendars, schedule meetings, and coordinate travel and accommodations.
• Prepare reports, presentation materials, and meeting documentation as needed.
• Maintain confidentiality and handle sensitive information with discretion.

General Coordination

• Bridge communication between teams and leadership.
• Follow up on action items assigned by leadership and ensure timely completion.
• Assist with procurement documentation, invoices, and basic administration tasks.

Requirements

• 1–4 years of experience in Front Office, Admin, or Executive Assistant roles (startup experience is a plus).
• Excellent communication skills (spoken and written).
• Proficiency in MS Office tools (Outlook, Excel, PowerPoint).
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Positive attitude, professional grooming, and strong people-handling skills.
• Ability to maintain confidentiality and handle high-trust tasks.