Logistics Officer

To support the logistics team leader in coordinating shipments , managing exports documentation, tracking stock movements and ensuring timely accurate communication with forwarders, warehouses and clients.

Job Description

• Support the logistics team leader with shipment follow ups and status updates.
• Send/forward shipping instructions and bookings to appointed forwarders.
• Follow up with forwarders and shipping lines for bill of lading (BLs) and share drafts with clients for approval.
• Monitor vessel schedules, confirm sailing, updated SOL and issue shipment advice.
• Prepare, apply for and manage all export documentation ensuring timely updates on dox.
• Maintain accurate and well organized records and files related to logistics and shipping activities.
• Updating SOL i.e.

• Samples – track PSS dispatch and approvals.
• Traffic data – update shipment progress, add notes and issue shipment advice for all finalized shipments.
• PUR – Book and upload final purchase invoices and shipping docs.

• Follow up on dispatch and confirmation of final shipping docs.
• Following up on warrants from DSS (sellers/brokers), instruct stock transfers and ensure timely movements to avoid additional storage charges.
• Ensure all logistics tools and systems are kept accurate and up to date i.e. Cargoo & Edox

KPIs

• 100% execution of shipments on time
• Draft shipping docs should be received, reviewed, approved and shared with clients before vessel ETD.
• Final shipping docs to be dispatched within 5 days from vessel departure date.
• 100% stock movement from third party warehouses within 5 days after payment
• Zero errors in stock movement, instructions and documentation.
• Timely email responses within same working day.
• Unresolved issues to be escalated within 48 hours.
• Purchase invoices PURs to be booked in SOL within 48hours after shipment departure.