Senior Asset Management Operations Specialist (Oracle)

Role Overview

As a Senior Specialist with over 10 years of experience, you will be responsible for the end-to-end operational lifecycle of assets within the Fixed Asset Management System (Oracle). You will ensure that every asset—from initial procurement to final disposal—is tracked with 100% accuracy, remains physically verifiable, and aligns perfectly with our financial registers and Supply Chain Management policies.

Operational Responsibilities

1. Asset Receiving & Quality Control

• Verification: Receive physical items and validate specifications against the Purchase Order (PO) and User Department requirements.

• Acceptance/Rejection: Sign delivery notes for compliant items; immediately reject and return non-compliant items, coordinating with Asset Buyers for corrective action.

• System Entry: Capture comprehensive asset metadata in the Oracle-based system, including detailed specifications and warranty information.

• Tagging: Generate and physically affix Barcode Asset Tags to items before delivery to the user department.

2. Issuance & Documentation

• Handover: Execute the formal issue of assets to departments, securing authorized signatures on all requisition forms.

• Financial Integration: Collate all purchase documentation and receipts for submission to Finance Expenditure, ensuring formal acknowledgment of receipt for audit trails.

3. Internal Transfers

• Validation: Process approved Asset Transfer Forms, ensuring both Transferor and Transferee have formally accepted the movement.

• System Updates: Maintain real-time accuracy in the management system by updating Department codes, specific Locations, and Custodian details.

• Reporting: Compile monthly Transfer Reports for electronic submission to Finance-MIS.

4. Asset Disposal (Write-Offs)

• Authorizations: Process disposals based on approved Asset Disposal Forms (ADF) received from Finance-MIS.

• Data Sanitization: Record ADF numbers in the system and transition assets from "Active" to "Non-Active" status.

• Compliance: Generate and transmit monthly Disposal/Write-Off reports to Finance-MIS.

5. Verification & Reconciliation

• Physical Audits: Conduct periodic on-site physical verifications of assets across all Oman Air domestic locations.

• Outstation Management: Coordinate asset reconciliation for international stations via Country/Station Managers, validating local inventories electronically.

• Discrepancy Resolution: Identify variations between physical counts and system records; investigate and resolve discrepancies to ensure the Fixed Asset Register (FAR) matches physical reality.

Core Standards & Ethics

• Policy Adherence: Strictly follow the Corporate Manual for Supply Chain Management regarding all Asset Management activities.

• Integrity: Uphold the Business Ethics and Core Values of the Supply Chain Management Department in every transaction.

• System Expertise: Utilize 10+ years of Oracle experience to ensure the "Single Source of Truth" within the Fixed Asset Management System.