Document Controller (GHL, part of J.S. Held)

We are seeking a detail‑oriented and highly accurate Document Control / Word Processing Coordinator to support our team in preparing proposals, RFP submissions, and project reports. This role focuses heavily on typing, formatting, editing, and assembling professional documents based on directions from Project Managers and clients.

This position is ideal for someone who excels in Microsoft Word, has strong proofreading abilities, and enjoys creating polished, high‑quality documents in a deadline‑driven environment.

Responsibilities include, but are not limited to:

• Proposal & Document Management
  • Assist with developing proposals that are fully compliant with RFP/RFI requirements.
  • Prepare proposals based on direction from Project Managers and client specifications.
  • Edit, proofread, and format proposal documents to ensure quality, accuracy, clarity, and alignment with company guidelines.
  • Maintain and update a database of fee guidelines.
  • Organize, track, and prioritize proposal deadlines to meet non‑negotiable submission timelines.
• Project & Marketing Support
  • Maintain and update project databases, staff resumes, and related documentation.
  • Assist with maintaining marketing materials as needed.
• General Administration
  • Support the coordination of information flow and documentation across teams.
  • Perform other duties as assigned; responsibilities may evolve with business needs.