Finance Assistant
Full-TimeJob Overview
Finance Assistant
Maine Mathematics and Science Alliance
Augusta, Maine(hybrid)
Maine Mathematics and Science Alliance is seeking a Finance Assistant to support the financial operations of the organization by performing routine accounting tasks, maintaining accurate records, assisting with grants tracking, and ensuring timely processing of expenses. This role is essential for maintaining strong internal controls and supporting compliance with grant and audit requirements.
Finance Assistant
Maine Mathematics and Science Alliance
Augusta, Maine(hybrid)
Maine Mathematics and Science Alliance is seeking a Finance Assistant to support the financial operations of the organization by performing routine accounting tasks, maintaining accurate records, assisting with grants tracking, and ensuring timely processing of expenses. This role is essential for maintaining strong internal controls and supporting compliance with grant and audit requirements.
Requirements of the Finance Assistant:
- Associate’s degree in accounting, business, or related field (or equivalent experience).
- 1–3 years of experience in bookkeeping, accounts payable/receivable, or nonprofit financial systems support.
- Demonstrated proficiency in QuickBooks and other spreadsheet programs.
- Attention to detail, confidentiality, and organizational skills.
- Willingness to learn and support a mission-driven, collaborative team.
- Ability to work onsite in Augusta, Maine one day per week.
Benefits of the Job:
- Hourly pay in the range of $21-$26/ hour, depending on experience.
- 401k with 10% match
- Medical, Dental, Vision, Life, Disability
- 4 weeks’ Earned Paid Leave, 14 paid holidays, paid sick time
- Flexible schedule – 1 day per week onsite
Responsibilities of the Finance Assistant:
- Process invoices and expense reimbursements in a timely and accurate manner.
- Track and follow up on outstanding payments or receivables.
- Maintain documentation for all financial transactions in accordance with policy and auditing requirements.
- Enter and categorize expenses into the accounting system (e.g., QuickBooks or similar).
- Maintain organized digital and physical files for financial documents.
- Assist with coding expenses to the correct grant, project, or department.
- Assisting with ordering of materials and reconciling receipts.
- Supporting project-related stipends, W-9 collection, and reimbursement processing.
- Schedule finance-related meetings, assist with budget templates or reports.
- Help prepare and distribute monthly financial updates to teams.
- Respond to internal requests for documentation or support.
MMSA is a non-profit organization based in Augusta, Maine. MMSA finds inspiring new ways to get people excited about science, technology, engineering, and math today so that our youth can become the innovators and workforce of tomorrow. We lead professional development experiences for K-12 STEM educators and conduct research and evaluation of STEM learning experiences.
KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.