Executive Assistant

Job Summary:

At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We’re looking for a proactive and organised Executive Assistant to directly support our Auckland based Senior Leaders in driving success and achieving ambitious goals.

In this key role, you will provide high-level support to our executives and their teams, managing calendars, coordinating meetings, handling travel bookings, and ensuring smooth daily operations for the general office. This role offers a unique opportunity to work closely with senior leaders in a dynamic and high-impact environment as our Auckland team continues to expand. You will play a pivotal role in strengthening our market presence and establishing our brand by serving as the primary coordinator and organiser of marketing events across Auckland, both in and beyond the office.

Key Responsibilities:

• Manage diaries and schedules for Senior Leaders, including coordinating meetings and appointments.
• Organise meetings and events (book meeting rooms, arrange catering, set up technical support, and handle phone/video conferencing).
• Support marketing and client engagement by organising client functions/events, record activities in CRM, and keep CRM updated.
• Prepare documents and presentations, such as PowerPoint decks, reports, letters, spreadsheets, expense reports and other correspondence for Senior Leaders.
• Coordinate with VIP/C-suite clients and their Executive Assistants for meetings and luncheons.
• Arrange travel itineraries, book flights, accommodation, and process visas/passports as required.
• Manage incoming calls, emails, and correspondence promptly and direct appropriately.
• Assist with client job management, review WIP/Debtor reports, provide ad hoc reporting, and ensure credential documents are completed post-engagement.
• Assist with invoicing, onboarding/offboarding engagements, maintain intranet data, document finishing and mail-outs.