Senior Payroll Administrator
Full-time - HybridJob Overview
Position Description:
The Senior Payroll Administrator will be responsible for managing and processing the company’s multi-state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency.
This role requires strong attention to detail, experience with multi-state payroll, and the ability to partner cross-functionally with HR, accounting, and finance teams in a fast-paced software environment.
Position Description:
The Senior Payroll Administrator will be responsible for managing and processing the company’s multi-state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency.
This role requires strong attention to detail, experience with multi-state payroll, and the ability to partner cross-functionally with HR, accounting, and finance teams in a fast-paced software environment.
Responsibilities:
- Payroll Operations:
- Finance & Accounting Integration
- Compliance, Reporting & Audit
- Systems & Process Improvement:
- Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
- Review and verify employee time, earnings, deductions, and benefits prior to finalizing payroll.
- Coordinate payroll activities related to bonuses, commissions, equity, and other incentive comp.
- Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
- Support the 401k administration, including rollovers, distributions, loan administration, and withholding calculations
- Respond promptly to payroll-related inquiries from employees and managers.
- Partner with HR on new hire setup, terminations, and changes in pay or deductions.
- Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
- Prepare payroll-related journal entries and maintain all supporting documentation.
- Support the reconciliation of payroll accounts, 401(k), taxes and employee deductions.
- Manage compliance with federal, state, and local payroll regulations, including wage and hour, garnishments, and tax withholding with payroll provider.
- Partner with the HRIS, Paylocity, to ensure timely and accurate tax filings and reporting (W-2s, 941s, 940s, etc.).
- Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
- Support the annual external 401 (k) audit.
- Support the various annual workers compensation audits.
- Serve as the internal expert for the HRIS, Paylocity.
- Support system upgrades, testing, and integrations with HRIS and accounting platforms.
- Identify opportunities to streamline payroll processes and improve accuracy.
Success Criteria:
- Exceptional attention to detail and organizational skills.
- Excellent interpersonal and communication abilities.
- Ability to handle confidential information with discretion.
- Strong analytical and problem-solving skills.
- Experience supporting a distributed or fully remote workforce.
- Experience with accounting principles and payroll journal entries.
Qualifications:
- At least 3–5 years of payroll administration experience in a multi-state environment.
- Experience working independently to administer and run payroll.
- Experience in the tech/SaaS industry preferred.
- Proficiency with Paylocity payroll system ideal.
- Experience with integrations to HRIS and ERP systems ideal.
- Strong understanding of payroll tax, labor law, and compliance requirements.
- Comfortable with MS Excel
Compensation:
- Annual base salary range between $100-110k
- Bonus potential of 10% annually
Location:
- KPA is headquartered in Westminster, CO just outside of Denver. We operate in a hybrid, remote-first work model where local candidates can go into the office for in person collaboration, team meetings, or events. Our Senior Payroll Administrator will ideally sit in the Denver Metro/Boulder/Longmont/Fort Collins area with the ability to come in-person on a week-to-week basis.