Finance Specialist – Accounts Payable

HOW YOU’LL MAKE AN IMPACT

As a Finance Specialist – Accounts Payable at LawVu, you will play a pivotal role in safeguarding the financial integrity of the business. You’ll maintain meticulous records of all outstanding payables, ensuring that vendor obligations are managed with accuracy, transparency, and timeliness. Your work is central to protecting LawVu against payment errors such as overpayments, duplicates, or incorrect beneficiaries, while also strengthening our financial controls.

In this role, you’ll establish and maintain effective monitoring practices, ensuring all invoices, approvals, and payment workflows are organised, compliant, and reliable. Through careful oversight and structured processes, you’ll help LawVu avoid hidden costs, interest charges, and late fees—ultimately supporting strong supplier relationships and enabling clear visibility of true cash flow. Your attention to detail, proactive risk management, and commitment to operational excellence will have a meaningful impact on LawVu’s financial health and its ability to scale confidently.

WHAT YOU’LL DO

• Own the finance mailbox and action or assign all incoming communications with the finance team

• Accurately source, process, code, and maintain all invoices and receipts to ensure timely and compliant record keeping across multiple entities, and payment to vendors

• Monitor outstanding payables, ensuring all obligations are tracked, reconciled, and followed through to completion

• Maintain organised and auditable records of invoices, approvals, and payment workflows

• Work closely with both internal and external stakeholders to resolve discrepancies, secure approvals, and uphold financial controls/processes

• Identify and prevent risks such as duplicate payments, overpayments, incorrect beneficiary details, and non‑compliant invoices

• Support continuous improvement of AP processes, helping to ensure all AP practices align with policy, compliance requirements, and strengthens financial accuracy, efficiency, and scalability

• Maintain the group financial fixed asset register and reconcile this with the IT equipment register maintained by our Business Operations team

• Own the balance sheet reconciliations for AP related balances to ensure any errors/obscurities are picked up and resolved quickly

SUCCESS LOOKS LIKE…

✔ Payments are processed accurately, on time, and in line with internal approval workflows

✔ Vendor relationships are strengthened through clear communication liaising between both internal and external contacts

✔ You maintain timely full visibility of outstanding liabilities, supporting accurate and dependable cash‑flow forecasting

✔ Financial risks—including duplicate payments, incorrect details, and late fees—are proactively prevented

✔ AP processes are well‑organised, auditable, and continuously improving

✔ You uphold LawVu’s Values in your daily work

✔ The finance team operates smoothly, confidently, and with strong internal trust

WHAT YOU’LL NEED…

You’re the perfect fit if you:

●      Have 2+ years of experience in accounts payable or a similar finance/bookkeeping role

●      Have a strong desire to own and continue in this role for the long term

●      Demonstrate strong accuracy, attention to detail, and a commitment to maintaining organised, auditable financial records   

●      Are confident working with finance systems or ERP tools, and comfortable learning new platforms

●      Communicate clearly and professionally with internal teams and external vendors

●      Thrive in a collaborative environment and enjoy improving processes and workflows

●      Are proactive, reliable, and able to manage competing priorities in a fast‑moving environment

●      Bonus points if you have:

○      Familiarity with Xero, Dext, Navan Travel, Rippling Spend Management

○      A foundational accounting knowledge, including understanding of the chart of accounts, financial statements and the preparation of manual journals

○      Experience in SaaS, high‑growth companies, or working with global vendors and multi‑currency environments

LOCATION

Philippines (Fully Remote) – Must be available to overlap at least 4 hours with NZ regular working hours

WHAT SETS US APART

●      Contribution towards health insurance cover

●      Wellness allowance to use on whatever enables you to bring your whole self to work - gym membership, massage, childcare.. the list goes on!

●      Extended paid parental leave

●      Extra paid day off on your birthday

●      Thirteenth month pay (paid on your work anniversary each year in lieu of employee share option plan)

●      Home office allowance set up for remote employees

REPORTS TO

Nick Grady (Financial Controller)

WHY LAWVU?

At LawVu we support many types of flexible working arrangements that allow you to balance your work, your life and your passions. We offer the opportunity to get onboard a growth company early and the opportunity to participate in LawVu’s success through our incentive scheme. LawVu has rapidly expanding offices and our work environment encourages continuous improvement and future career development.

Our collaborative and inclusive culture is one we’re immensely proud of. We know that a diverse workforce is a strength that enables us to better understand and serve customers and innovate successfully. From the moment you join, you’ll feel welcome and supported to do the best work of your life.

Our team is only as strong as the culture it is built upon. Our core values are:

Inspire and Delight

We take pride in what we do and go the extra mile to create experiences that inspire and delight our customers.

Move Swiftly

We do what we say we will do, moving fast to get the right things done to make an impact.

Dig Deeper

No challenge is too big. With courage we embrace the challenge, learn from our mistakes and share the knowledge

Take Ownership

With every decision and behaviour, however big or small, we take ownership of it's impact on our business.

Back yourself. Back others

We strive to be supportive, honest people who respect each other and build a high level of trust to perform as a winning team.

Bring your Woo

Woo is what energises us, brings us joy and makes us unique.  We seek to create a safe environment that fosters bringing your whole self so you can thrive.