HR Coordinator - FL

The position combines hands-on support for HR administrative tasks including recruitment, onboarding, payroll, purchase order requests, and more. This individual will serve as a key liaison between IT, central HR, and external partners and must be comfortable with occasional onsite visits to print and prepare sensitive immigration materials for executive signatures.

Key Responsibilities

HR Support:

• Assist with audits, including gathering supporting documentation, organizing immigration folders, and ensuring timely responses to audit requests.
• Print and organize immigration paperwork for VP and executive signatures onsite.

IT Department HR Coordination:

• Assist with recruitment and onboarding for IT roles:
  - Collaborate on job descriptions and approvals.
  - Create tickets in JIRA for recruitment requests

HR Transactions & Records:

• Provide support with employment actions (e.g., appointments, salary changes, promotions, terminations).
• Maintain accurate personnel records in compliance with university and department policies.

Vendor & Contractor Coordination:

• Collaborate with staffing vendors and Upwork contractors for recruitment needs, including resume collection, coordinating onboarding & guest account requests.
• Coordinate with hiring managers to gather feedback, schedule interviews, and track candidate progress.
• Liaise with the internal contracting/procurement team to ensure contracts and work agreements are accurate and compliant.
• Assist with contract extensions & purchase order requests

General HR & Admin Support:

• Assist with general HR communications.
• Assist with Length of Service list audits and gift distribution
• Work closely with the HRBP on student recruitments, the Internship Program, and other HR initiatives.
• Assist with Interview scheduling
• Perform other duties as assigned by the Senior HR Innovation Business Partner.