Assistant Accountant (Account Payable)

About the role

We’re looking for a detail-oriented and proactive Assistant Accountant (Accounts Payable focus) to join our growing finance team. This role will take ownership of the end-to-end accounts payable function, ensuring accurate invoice processing, timely payments, and well-maintained vendor records.

You’ll work closely with Procurement, Operations, and the broader global Finance team to resolve discrepancies, manage payment cycles, and maintain strong internal and external stakeholder relationships. In addition to core AP responsibilities, you’ll support month-end activities and broader finance operations as required, contributing to scalable and efficient financial processes as we continue to grow.

What you'll do

• Process and verify vendor invoices, ensuring accuracy, proper coding, and appropriate approvals before payment.
• Prepare and process payment runs (EFT, bank transfers, etc.) in accordance with company payment terms.
• Apply vendor payments accurately and promptly and maintain up-to-date accounts payable records.
• Manage and monitor the AP inbox, responding promptly to vendor and internal finance queries.
• Assist with month-end closing activities, including AP reconciliations and accruals.
• Maintain accurate financial records through regular bank and AP account reconciliations.
• Collaborate with procurement and other cross-functional teams to resolve invoice or purchase order discrepancies.
• Support continuous improvement of AP processes and ensure compliance with internal controls and policies.
• Escalate complex issues or payment disputes to the appropriate internal stakeholders when necessary.

Qualifications

• Tertiary qualification in Accounting, Finance, or a related discipline.
• Minimum 3 years of experience in an Accounts Payable or finance support role within industry or corporate environments (AP experience strongly preferred).
• Solid understanding of accounts payable processes, including invoice processing, payment runs, vendor reconciliations, and expense management.
• Working knowledge of Australian Accounting Standards, particularly as they relate to payables, accruals, and expense recognition.
• Prior experience with NetSuite and Ramp (or other ERP and expense management platforms) is highly regarded.
• Proficient in Microsoft Excel and Google Sheets, with confidence handling large datasets, reconciliations, and reporting.
• Strong attention to detail, organisational skills, and ability to meet deadlines in a fast-paced environment.

Good to Have

• Strong written and verbal communication skills, with the ability to liaise effectively with vendors and internal stakeholders.
• Highly organised and detail-oriented, with the ability to manage high invoice volumes and multiple payment deadlines.
• Experience working in SaaS, technology, or fast-paced startup environments, with the ability to adapt to evolving processes.
• Proactive problem-solving mindset, particularly in resolving invoice discrepancies and vendor queries.
• Familiarity with AI-enabled finance tools or automation solutions within AP functions, and an openness to driving process improvements.