Program Administrator - Active Security Clearance Required

We have an opening for a Program Administrator to support and enhance the administrative functions within the Office of Classification and Export Control (OCEC). As a member of the management team, you will lead and participate in business, workforce, and operational activities, implementing administrative policies and procedures to drive operational excellence. This position is in the Strategic Deterrence (SD) Directorate.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.

These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

In this role you will

• Clarify, coordinate, and disseminate information; assess and respond to inquiries, prioritize actions, and ensure timely resolution of a wide range of issues.
• Evaluate, develop, and implement processes and procedures to streamline OCEC operations; provide input to improve organizational practices.
• Collaborate with the OCEC Program Leader to manage day-to-day business activities; research and analyze data to support operational deliverables.
• Coordinate activities of OCEC non-exempt staff, ensuring alignment with established procedures.
• Advise senior leadership and implement operational strategies; escalate issues as appropriate. Research and analyze business, operational, and organizational issues; prepare reports to support management decision making.
• Oversee management of OCEC electronic and hard-copy files; coordinate with auditors and ensure compliance during reviews. Establish and maintain complex databases, spreadsheets, and tracking systems to monitor action items and follow up on pending tasks.
• Manage and oversee OCEC office space activities, including support for VTR and classified areas, while ensuring adherence to all relevant security and operational standards.
• Perform other duties as assigned.

Additional job responsibilities, at the A01.3 level 

• Research, analyze, and interpret complex business, operational, and organizational data; prepare detailed reports and recommendations for management to support decision making and process improvements.
• Develop, implement, and evaluate business and administrative processes and procedures for the OCEC, ensuring alignment with institutional policies and regulatory requirements.
• Serve as an advisor to senior leadership, providing expertise on compliance, operational strategies, and the consistent application of policies; escalate significant issues to management and contribute to the development of organizational practices.
• Assist the OCEC Program Leader with budgeting, forecasting, and cost control activities.