International Execution Specialist

Overall Purpose and Objective of Position

This position performs vessel execution related functions for the Global Freight Platform’s time & voyage chartered vessel fleet transporting both agricultural and mineral cargoes for an international commodity trading firm.

Main Responsibilities:

• Review contracts issued by trading versus IMOS if any discrepancies work with trading to rectify
• Ensure all counterparts are entered and updated in MDM / SAP / Treasury system for timely arrangement of hire payments. 
• Raise invoices for freight promptly upon completion of loading of cargoes for both LDC and third parties.  Forward invoices to charterers and follows up for receipt of timely remittance.
• Interact and coordinate on a daily basis with members of the operations and trading team
• Ensure cash is applied correctly
• Update the daily cash log for wire transfers used and cash receipts. Code cash receipts with counterparty information for postings by Sofia Shared Service Center
• Process disbursement account advances requested by vessel operators
• Review, reconcile, and record vessel disbursement accounts.  Re-bills vessel/voyages related owner/charterer items as needed and facilitates timely settlement with port agents.
• Receive, reconcile, and settle invoices for broker commission with IMOS data. Settles same with brokers on a timely basis following freight group policies.
• Search in IMOS for bunker invoices and miscellaneous invoices with settlements pending and create timely wire transfer request for settlement with counterparties.
• Obtain and process bunker invoices within contract terms by reviewing and updating in IMOS, if any discrepancies work with bunker desk or operations to verify / correct.
• Raise periodic hire statements for sub-time chartered vessels, which may include: performance claims, off-hires, interim/final hold cleaning, cables/victuals/representation, owner items, etc. Forwards invoices to charterers and follows up for receipt of timely remittances.
• Laytime statements to be raised for settlement with third party and intercompany entities. Forward invoices as –email attachments, follow up for remittance or settle with counterpart as necessary.
• Adhere to deadline set with Global Laytime Excellence Center for the upload of required documents to Sharepoint enabling laytime calculation.
• Review accounts receivable and vendor aging reports daily, paying close attention to the collection of funds due and following up promptly as required.
• Maintain electronic execution voyage files and supports for assigned vessels on the Freight Sharepoint site or Sedna
• Review e-mail correspondence from Wilton, Singapore, and Lyon operations, port agents, brokers, vessel owners and vessel charterers to facilitate smooth, timely & accurate executions
• Use IMOS, periodically execute searches for time charter hire pending. Review operator’s calculations and settles within the contractual billing cycle.  Enter remittances into Softmar / IMOS Vessel Accounting System
• Maintain a high volume email database electronically organized for fast, efficient document review, retrieval and action
• Close vessel files timely within 90-day window of redelivery settling all aspects of the voyage and any/all outstanding hire
• Assisting in providing documentation to the reporting division to support annual audit across the entire platform