Lead, Events ZSP (UAEN)

To lead the planning, delivery and continuous enhancement of the Zayed Sustainability Prize's events portfolio, ensuring the successful execution of high-profile local, regional and international events that strengthen the Prize's global reputation, stakeholder engagement and strategic objectives. The role is responsible for the end-to-end planning and execution of the Prize's events, overseeing event agencies and suppliers, coordinating cross-functional teams, and ensuring all events are delivered in line with the Prize's brand standards, budget, quality expectations and operational requirements.

Key Accountabilities : 

• Lead the planning, coordination and implementation of the Zayed Sustainability Prize's annual events calendar, ensuring alignment with the Prize's strategic priorities and stakeholder engagement objectives.
• Identify and evaluate key local, regional and international events that strengthen the visibility, positioning and global reach of the Prize.
• Lead the planning and coordination of the Prize's participation in strategic global events throughout the year, ensuring successful execution and stakeholder engagement.
• Develop and maintain detailed project plans for all Prize-led events, ensuring delivery against agreed objectives, timelines and quality standards.
• Identify, manage and coordinate external agencies, suppliers and service providers required for successful event delivery, in accordance with procurement requirements.
• Coordinate procurement and requisition processes related to event delivery, ensuring timely engagement of vendors and compliance with internal procedures.
• Monitor event budgets, timelines and deliverables, proactively identifying risks and implementing corrective actions where required.
• Lead post-event evaluations and reporting, capturing lessons learned, measuring event success against defined objectives and recommending improvements for future events.
• Lead the end-to-end planning and delivery of the Zayed Sustainability Prize's flagship events, including the annual Awards Ceremony and associated events and activities during Abu Dhabi Sustainability Week (ADSW).
• Lead the delivery of the Prize's events and activations locally, regionally and internationally, working closely with internal teams and external partners to ensure successful execution.
• Develop and manage detailed event plans, schedules and operational timelines, ensuring all logistical requirements are delivered in accordance with agreed standards, budgets and timelines.
• Coordinate all event logistics, including venue selection, branding, production, technical requirements, delegate management, protocol, hospitality, transportation and event collateral, ensuring a seamless participant experience.
• Develop creative briefs and event concepts in collaboration with the Brand and Communications teams, coordinating with agencies to ensure alignment with the Prize's objectives, brand standards and stakeholder engagement goals.
• Coordinate procurement and vendor onboarding processes required for event delivery, ensuring compliance with internal procurement procedures.
• Manage external event agencies, production companies, suppliers and service providers to ensure all deliverables are completed to the required quality, budget and timeline.
• Oversee on-site event delivery, proactively resolving operational issues and ensuring the successful execution of all event activities.
• Ensure all event deliverables meet the Prize's quality, brand and operational standards while continuously identifying opportunities to enhance the participant and stakeholder experience.
• Develop and maintain effective relationships with internal and external stakeholders to support the successful planning and delivery of the Prize's events and marketing activations.
• Manage day-to-day relationships with event agencies, production companies, suppliers and service providers, ensuring services are delivered in accordance with agreed scope, quality standards, budgets and timelines.
• Collaborate closely with internal teams, including Brand, Communications, Research, Outreach and Operations, to ensure effective coordination and delivery of event requirements.
• Provide guidance and coordination to external vendors throughout the event lifecycle, ensuring clear communication, timely issue resolution and successful delivery of agreed outcomes.
• Build and maintain a network of relevant industry contacts, venues, suppliers and service providers to support the continuous enhancement of the Prize's events portfolio.