Interim Facilities Coordinator (Out-Sourced)

The Opportunity

The Facilities Coordinator will be responsible for the day to day facilities coordination of the Mattel UK office, and will take ownership of and run the operational management and delivery of all Facilities Management services within the UK business including Health and Safety. The Facilities Coordinator will also have the opportunity to support the Manager EMEA Facility & Workplace on region-wide initiatives, policies and compliance.

This is a full-time out-sourced office-based role; the working hours are as follows:

• 8am – 6pm Monday to Thursday (1 hour unpaid break)
• 8am – 1pm Friday (no break)

Job shares of the following pattern will also be considered:

• 8am – 1.30pm Monday to Friday (30 minutes unpaid break, excluding Friday’s)

Or

• 1pm – 6pm Monday to Thursday

This is a 3 month contract with the possibility for extension.

The Role:

Workplace / Facilities Coordination

• Experience supporting office or workplace operations in a corporate or professional environment
• Coordinating maintenance requests and vendor visits
• Managing service contracts (cleaning, waste, security, catering, etc.)
• Supporting space planning or desk/meeting room management
• Monitoring facilities budgets or processing invoices
• Handling building access, security passes, and visitor systems

Front of House / Reception

• Professional reception or front desk experience
• Greeting and assisting visitors in a corporate setting
• Managing visitor logs and access protocols
• Handling incoming calls and directing inquiries
• Supporting meeting room bookings and hospitality arrangements
• Maintaining high presentation standards in lobby and shared spaces

Mailroom / Logistics

• Managing incoming and outgoing mail and courier services
• Logging and distributing internal mail and packages
• Coordinating courier pickups and deliveries
• Maintaining records of tracked shipments
• Handling confidential or sensitive deliveries securely