Executive Assistant

We are seeking a dynamic, highly organized, and proactive Executive Assistant who thrives in fast-paced environments. This is not a traditional EA role — it requires someone who can operate seamlessly at Board and Executive Committee level, manage remote teams, and act as the glue that keeps the organization running smoothly. The ideal candidate is a natural organizer, problem solver, and culture-builder who balances efficiency with high energy and positivity. 

Responsibilities: 

• Manage calendars for the COO and leadership team, scheduling and coordinating meetings across time zones with precision. 
• Organize materials for Board and Executive meetings, record minutes, and track action items through to completion. 
• Handle travel arrangements, itineraries, and expense management with attention to detail and discretion. 
• Act as a point of contact between the ExComm, greater management team, and wider teams, supporting coordination of distributed teams to ensure alignment and effective delivery of priorities. 
• Track progress on initiatives, ensuring timely follow-up on actions and commitments, while bringing order to unstructured environments by setting up simple systems and processes. 
• Drive team engagement and culture, organizing events, offsites, and team-building initiatives, anticipating needs, solving problems proactively, and serving as a cultural ambassador with energy and positivity. 
• Perform other duties as may be required consistent with the purpose of this role.