Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide primary support to the Executive Vice President Global Delivery, while also assisting the wider delivery leadership team as needed to ensure client commitments are met and operations run smoothly. Sitting at the heart of the delivery organization, this role will help maintain and improve the internal processes that keep delivery leadership effective, coordinate the flow of information between delivery teams, leadership, and clients, and ensure delivery priorities stay aligned with organizational goals and commitments.

Responsibilities:

• Manage the EVP Global Delivery's calendar, scheduling internal and external stakeholder meetings across multiple time zones, resolving conflicts, protecting focus time, and flagging requests that require urgent attention.
• Arrange and manage all travel for the EVP Global Delivery, including flights, hotels, transportation, and visas where needed, preparing detailed itineraries for client visits and site engagements and processing expense reports with accuracy and discretion.
• Act as a point of contact between the EVP Global Delivery, the Executive Committee, and delivery teams, routing requests to the right people, communicating decisions and priorities, and coordinating distributed teams across time zones.
• Prepare the EVP Global Delivery's materials for Board and Executive Committee meetings, collecting inputs from delivery teams, assembling and formatting themeeting pack, recording minutes, and tracking resulting action items through to completion.
• Support the delivery leadership meeting cadence by building agendas, collecting and distributing pre-read materials, taking minutes, and following up with action owners until every item is closed.
• Maintain a consolidated tracker of delivery commitments, including project milestones, client deliverables, escalations, and cross-functional dependencies, providing the EVP Global Delivery with regular status reports that highlight items at risk, while handling sensitive information with strict confidentiality.
• Perform other responsibilities as reasonably required in alignment with the purpose of the role.