Receptionist

MacKay & Somps is seeking an experienced Receptionist for our Roseville, CA office. We encourage candidates with 5+ years of experience to apply. Prior work experience in the professional services industry, particularly with an AEC firm, is preferred but not required. Candidates must be authorized to work in the United States, have a high school diploma, possess a valid California driver’s license and be capable of working in the office Monday through Friday from 8:00 am to 5:00 pm.

We welcome qualified candidates with a strong work ethic to apply using the “Apply” link or by emailing their resume to [email protected].

Position Overview

Under the direction of the Operations Manager, the Receptionist will work in a team environment to provide general administrative support to the office. Responsibilities may include, but are not limited to:

• Answering phone calls in a pleasant and friendly manner and transferring calls to office staff
• Greeting office guests and creating a positive first impression
• Maintaining and organizing the front office
• General typing and proofreading as needed (contracts, memos, letters, etc.)
• Performing clerical tasks (document management, scanning, filing, etc.)
• Conducting deliveries and pickups
• Managing office calendars and scheduling meetings
• Assisting with meeting room preparation and providing meeting support
• Assisting with timesheet validation
• Handling incoming and outgoing mail
• Monitoring inventory, ordering, picking up and stocking office and kitchen supplies
• Assisting with office social events including organizing, pick up, set up, and clean up
• Providing general administrative support as requested

Skills & Experience

We are looking for a candidate with:

• Dependability is a core requirement; the ideal candidate has a proven track record of excellent attendance
• A professional and friendly demeanor when interacting with staff, clients, and guests
• Strong written and verbal communication skills
• Excellent customer service and multitasking skills
• Proficiency in Microsoft Office including Teams, Word, Excel and Outlook calendar functions
• Strong attention to detail, including proofreading and document formatting
• Willingness to learn the “MacKay & Somps way"
• The ability to handle confidential information with discretion
• Excellent time management and the ability to prioritize tasks effectively
• Strong relationship-building skills with both internal teams, clients, vendors, etc.
• The ability to lift up to 30 pounds to assist with stocking office supplies
• AEC industry experience (preferred but not mandatory)

Software Used in This Role

Familiarity with the following software is beneficial:

• Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)
• PBX Teams Telephone System
• Adobe Acrobat & Bluebeam Revu
• Unanet A/E

We value candidates who fit with our culture of strong work ethic and team camaraderie. Highly proficient candidates with proven experience who thrive in a team-oriented, client driven work environment are strongly encouraged to apply.

The anticipated pay range for this role is expected to be between $25-35/hour for the Roseville, CA location and based on a variety of factors such as skills and experience.

About MacKay & Somps

Few engineering firms match our track record in California. We are one of the largest and most successful privately held civil engineering firms in NorCal, with offices in Pleasanton (SF Bay Area) and Roseville (Sacramento Valley). Consistently listed in the top 500 design firms in the US by the ENR as we successfully integrate engineering, planning, and surveying expertise to get projects built efficiently and cost effectively. Founded in 1953, MacKay & Somps helped drive growth in Northern California after World War II and we continue that same energy today. Our multi-disciplinary teams provide services from entitlements through construction.

MacKay & Somps is an equal opportunity employer.

Benefits

MacKay & Somps’ goal is to maintain a satisfied and productive team of employees. The keys to reaching that goal are effective leadership, competitive wages and benefits, and close attention to personnel matters.

MacKay & Somps offers an excellent compensation and benefits package which includes:

• Competitive salary,
• Generous bonus structure,
• Profit sharing trust/401(k) plan,
• Student Loan Paydown program and tuition assistance,
• Excellent medical, vision, and dental plans with Company contributions to a health savings account,
• Life, AD&D, LTD/STD insurance,
• Wellness Reimbursement Program
• and more!

MacKay & Somps also offers flexible work schedules and an active, high energy work environment with periodic Friday barbeques/lunch gatherings. The company hosts a holiday lunch and an annual companywide dinner party along with other social activities throughout the year.

If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so, or would like to apply for general consideration, please contact [email protected] or 925-416-1790.

No recruiters.

MacKay & Somps is seeking an experienced Receptionist for our Roseville, CA office. We encourage candidates with 5+ years of experience to apply. Prior work experience in the professional services industry, particularly with an AEC firm, is preferred but not required. Candidates must be authorized to work in the United States, have a high school diploma, possess a valid California driver’s license and be capable of working in the office Monday through Friday from 8:00 am to 5:00 pm.

We welcome qualified candidates with a strong work ethic to apply using the “Apply” link or by emailing their resume to [email protected].

Position Overview

Under the direction of the Operations Manager, the Receptionist will work in a team environment to provide general administrative support to the office. Responsibilities may include, but are not limited to:

• Answering phone calls in a pleasant and friendly manner and transferring calls to office staff
• Greeting office guests and creating a positive first impression
• Maintaining and organizing the front office
• General typing and proofreading as needed (contracts, memos, letters, etc.)
• Performing clerical tasks (document management, scanning, filing, etc.)
• Conducting deliveries and pickups
• Managing office calendars and scheduling meetings
• Assisting with meeting room preparation and providing meeting support
• Assisting with timesheet validation
• Handling incoming and outgoing mail
• Monitoring inventory, ordering, picking up and stocking office and kitchen supplies
• Assisting with office social events including organizing, pick up, set up, and clean up
• Providing general administrative support as requested

Skills & Experience

We are looking for a candidate with:

• Dependability is a core requirement; the ideal candidate has a proven track record of excellent attendance
• A professional and friendly demeanor when interacting with staff, clients, and guests
• Strong written and verbal communication skills
• Excellent customer service and multitasking skills
• Proficiency in Microsoft Office including Teams, Word, Excel and Outlook calendar functions
• Strong attention to detail, including proofreading and document formatting
• Willingness to learn the “MacKay & Somps way"
• The ability to handle confidential information with discretion
• Excellent time management and the ability to prioritize tasks effectively
• Strong relationship-building skills with both internal teams, clients, vendors, etc.
• The ability to lift up to 30 pounds to assist with stocking office supplies
• AEC industry experience (preferred but not mandatory)

Software Used in This Role

Familiarity with the following software is beneficial:

• Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)
• PBX Teams Telephone System
• Adobe Acrobat & Bluebeam Revu
• Unanet A/E

We value candidates who fit with our culture of strong work ethic and team camaraderie. Highly proficient candidates with proven experience who thrive in a team-oriented, client driven work environment are strongly encouraged to apply.

The anticipated pay range for this role is expected to be between $25-35/hour for the Roseville, CA location and based on a variety of factors such as skills and experience.

About MacKay & Somps

Few engineering firms match our track record in California. We are one of the largest and most successful privately held civil engineering firms in NorCal, with offices in Pleasanton (SF Bay Area) and Roseville (Sacramento Valley). Consistently listed in the top 500 design firms in the US by the ENR as we successfully integrate engineering, planning, and surveying expertise to get projects built efficiently and cost effectively. Founded in 1953, MacKay & Somps helped drive growth in Northern California after World War II and we continue that same energy today. Our multi-disciplinary teams provide services from entitlements through construction.

MacKay & Somps is an equal opportunity employer.

Benefits

MacKay & Somps’ goal is to maintain a satisfied and productive team of employees. The keys to reaching that goal are effective leadership, competitive wages and benefits, and close attention to personnel matters.

MacKay & Somps offers an excellent compensation and benefits package which includes:

• Competitive salary,
• Generous bonus structure,
• Profit sharing trust/401(k) plan,
• Student Loan Paydown program and tuition assistance,
• Excellent medical, vision, and dental plans with Company contributions to a health savings account,
• Life, AD&D, LTD/STD insurance,
• Wellness Reimbursement Program
• and more!

MacKay & Somps also offers flexible work schedules and an active, high energy work environment with periodic Friday barbeques/lunch gatherings. The company hosts a holiday lunch and an annual companywide dinner party along with other social activities throughout the year.

If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so, or would like to apply for general consideration, please contact [email protected] or 925-416-1790.

No recruiters.