Personal Assistant to Group Executive

Key Responsibilities:

Executive and Administrative Support:

• Manage and maintain the executive's demanding and ever-changing calendar, scheduling meetings, appointments, and personal commitments.

• Handle all incoming and outgoing communication, including screening phone calls, managing emails, and drafting professional correspondence, reports, and presentations.

• Organize and coordinate all aspects of domestic and international travel, including detailed itineraries, flight and accommodation bookings, visas, and ground transportation.

• Prepare and process expense reports, invoices, and other financial documentation accurately and on time.

• Maintain an organized and efficient electronic and physical filing system for important documents and records.

• Serve as a professional and discreet liaison between the executive and internal staff, external stakeholders, clients, and personal contacts.

Personal and Social Management:

• Proactively anticipate the executive's personal needs and handle sensitive personal affairs with the utmost confidentiality and discretion.

• Organize and coordinate personal and professional social engagements, including dinner parties and corporate events.

• Demonstrate strong knowledge of high-end restaurants, venues, and service providers, and manage reservations and arrangements.

• Maintain an updated and comprehensive contact management system.