Inventory & Logistics Specialist

Key Responsibilities - Inventory Management & Accuracy

• Perform routine cycle counts and full physical inventories.
• Investigate and reconcile inventory discrepancies.
• Maintain accurate inventory data within the ERP system.
• Update item master data, including descriptions, bin locations, and units of measure.
• Generate inventory reports, KPIs, and data analysis for management review.
• Stock Control & Warehouse Coordination
• Monitor stock levels, reorder points, and product availability.
• Collaborate with purchasing to forecast demand and adjust inventory strategies.
• Coordinate inter-branch transfers, vendor returns, and returns to centralized distribution centers.
• Support warehouse teams in proper inventory handling, storage, and documentation.
• Assist in training warehouse staff on inventory procedures and system workflows.

Key Responsibilities - Logistics & Shipment Coordination

• Track international and domestic shipments (ocean, air, LTL, parcel) from departure to delivery.
• Provide timely shipment updates and resolve transit issues proactively.
• Develop and execute load plans to optimize freight utilization and reduce costs.
• Coordinate and book ocean freight routes in alignment with production and delivery timelines.
• Oversee customs entry pre-approvals and ensure compliance with import/export regulations.
• Review and process freight, ocean, and drayage invoices for accuracy.
• Manage documentation for inbound/outbound shipments and direct international receipts.
• Collaborate with carriers, suppliers, and third‑party logistics partners to ensure timely and accurate delivery.

Key Responsibilities - Process Improvement & Cross-Functional Support

• Identify inefficiencies in inventory and logistics workflows and recommend improvements.
• Support implementation of best practices in inventory control, warehouse operations, and logistics.
• Work closely with purchasing, warehouse, and branch management to align inventory and logistics with business needs.

Key Competencies

• Strong communication skills for coordinating with internal teams, suppliers, carriers, and clients.
• Analytical mindset with the ability to interpret data and identify trends.
• Problem-solving ability to address inventory issues and logistics challenges.
• Time management and prioritization in a fast-paced operational environment.
• Customer service orientation when addressing shipment inquiries or delivery concerns.
• Flexibility to adapt to new tools, technologies, and process changes.
• Critical thinking for evaluating shipping options and improving supply chain efficiency.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• 2+ years of inventory control experience.
• 3+ years of logistics or supply chain experience, including international shipping.
• Knowledge of domestic and international shipping regulations and documentation.
• Proficiency with Microsoft Excel and Microsoft 365.
• Experience with ERP systems (Oracle/NetSuite preferred).
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively.

Preferred Skills (Construction-Focused)

• Familiarity with construction materials, components, or job‑site inventory workflows.
• Understanding of construction project timelines and how they impact material demand.
• Knowledge of lean inventory practices and cycle counting methodologies.
• Experience coordinating ocean, air, or domestic freight for construction-related products or equipment.

Working Conditions

• Combination of office and warehouse environments.
• Occasional lifting up to 50 lbs.
• Periodic travel as needed