Administration & Logistics Coordinator

A detail-oriented administrative professional responsible for managing comprehensive logistical support for field operations teams. The position requires strong organizational skills to maintain regulatory compliance, manage documentation workflows, and support customs processes.

Requirements

• Follow up on the elements of personal protection list and get quotes when stock runs low.

• Purchase bus tickets for the field team (if applicable).

• Plan private transportation according to instructions.

• Plan the cleaning of the Hornopirén cabins according to my instructions.

• Quote logistics options in other locations or for other AQC members (for example, Airbnb, flights, etc.).

• Pay for the team's weekly meals according to instructions and keep control of this transfers.

• Update safety documents in Certilap and follow up on those about to expire.

• Follow up on the Adecco certificate from Certilap

• Send the attendance book to Adecco at the end of the month after supervisor and my review

• Keep a record of the team's medical leaves

• Quote services that help optimize field costs (for example, rentals)

• Quote other services (truck, forklift, marketing, etc.) when applicable

• Support in preparing documentation for customs

• Personnel search (when applicable, but our team doesn't have high turnover)

• Needs to speak Spanish for communicate with the field team