Executive Assistant

Our client is a high-growth, venture-backed technology company operating at the intersection of digital assets and infrastructure. With an established global footprint across multiple continents, the business has built a strong institutional foundation and is now entering a major expansion phase focused on scaling its retail presence.

The organisation is led by an ambitious, fast-moving CEO and is known for its performance-driven culture, global exposure, and cutting-edge approach within the digital asset ecosystem.

This is a critical, high-impact Executive Assistant role supporting the CEO directly.

It's not just managing schedules, but orchestrating the CEO’s day-to-day operations, ensuring priorities are executed seamlessly, and enabling maximum efficiency at all times.

This is a role for someone who thrives in a fast-paced, high-performance environment and is comfortable operating with autonomy, discretion, and precision.

Our client is a high-growth, venture-backed technology company operating at the intersection of digital assets and infrastructure. With an established global footprint across multiple continents, the business has built a strong institutional foundation and is now entering a major expansion phase focused on scaling its retail presence.

The organisation is led by an ambitious, fast-moving CEO and is known for its performance-driven culture, global exposure, and cutting-edge approach within the digital asset ecosystem.

This is a critical, high-impact Executive Assistant role supporting the CEO directly.

It's not just managing schedules, but orchestrating the CEO’s day-to-day operations, ensuring priorities are executed seamlessly, and enabling maximum efficiency at all times.

This is a role for someone who thrives in a fast-paced, high-performance environment and is comfortable operating with autonomy, discretion, and precision.

What you will do:

Travel & Logistics
Manage end-to-end global travel arrangements, including complex multi-leg itineraries across regions
Coordinate flights (commercial and private where required), accommodation, visas, and ground transport
Build and maintain relationships with premium travel and hospitality providers
Anticipate and resolve travel disruptions proactively across time zones
Calendar & Schedule Management
Own and optimise a highly dynamic, multi-time zone calendar
Prioritise and structure the CEO’s time to align with business priorities
Coordinate meetings with investors, partners, and internal stakeholders, ensuring full preparation in advance
Proactively identify and resolve scheduling conflicts
Communications & Stakeholder Management
Manage and triage the CEO’s inbox, ensuring timely and appropriate responses
Draft communications on behalf of the CEO with a high level of professionalism
Act as a key point of contact for external stakeholders
Handle all confidential matters with the utmost discretion
Internal Coordination & Execution
Act as a liaison between the CEO and internal teams
Track action items, follow through on deliverables, and ensure accountability
Prepare meeting agendas, document key outcomes, and drive follow-ups
Support internal initiatives and onboarding efforts where required
Ad Hoc & Personal Support
Provide additional administrative and personal support as needed
Manage appointments, reservations, and time-sensitive requests with discretion
Ideal Candidate Profile

What you will need:

• Fluent in English and Cantonese (written and spoken)
• Prior experience supporting a senior executive, founder, or C-suite leader
• Strong experience managing complex international travel arrangements
• Highly organised with exceptional attention to detail
• Proactive, resourceful, and able to anticipate needs ahead of time
• Professional, discreet, and dependable