Accounts Payable Assistant

Accounts Payable Assistant:

Job Purpose

The Accounts Payable Assistant supports the Finance Team in the efficient processing of supplier invoices and employee expenses, ensuring accuracy and compliance with company procedures. The role contributes to the smooth operation of the Accounts Payable function by assisting with supplier reconciliations, payment runs, and month-end activities, while maintaining effective relationships with internal stakeholders and external suppliers.

Key Responsibilities & Accountabilities

• Efficient and accurate processing of supplier invoices, including matching to purchase orders and coding to the correct accounts and cost centres.
• Investigating and resolving invoice or payment discrepancies promptly.
• Liaising with internal departments to obtain timely invoice approvals.
• Work closely with the Procurement team to ensure accurate and efficient invoice processing.
• Preparing weekly supplier payment runs and assisting with payment processing.
• Completing monthly supplier statement reconciliations and resolving discrepancies in a timely manner.
• Maintaining good relationships with suppliers and handling queries professionally and efficiently.
• Monitoring aged accounts payable reports and ensuring outstanding balances are followed up and resolved in line with departmental procedures.
• Processing employee expense claims in line with company policy.
• Processing monthly journals such as payroll allocations, along with other ad hoc journals as required.
• Assisting with month-end close and reporting activities, ensuring adherence to deadlines
• Providing support to other areas within the Finance department when required, including the Accounts Receivable function.
• Undertaking any other duties as required by management.