Manager (maternity leave cover) of the Department of Documentation Support

1) performs registration, recording, issuance and storage of decisions of the University management on core activity, controls the execution of the decisions;

2) maintains a list of decisions of the University management on the core activity;

3) performs the  recording of repealed decisions of the University management on core activity;

4) controls the execution of decisions of the University management on core activities and prepares an analysis of the state of issues and the level of performance discipline on the execution of decisions of the management on core activities, informs the responsible performers and heads of structural divisions about the deadlines for the execution, prepares information to the University management on performance discipline;

5) maintains a Table of template forms of the University decisions, monitors and controls the relevance of template forms of the University decisions, arranges the work on updating outdated template forms of decisions and develops new template forms of decisions for the University Schools;

6) keeps a timesheet of employees of the Division;

7) creates accounts in external electronic document management services used by the University and controls the process of unloading of electronic documents by structural divisions and Schools;

8) accepts, checks and arranges the storage of documents of the University bodies (Managing Council, Academic Council, and Research Council);

9) consults the University employees on working in the electronic document management system, communicates with administrators and developers of the EDMS on issues within his/her competence;

10) participates in the formation of budget application of the Division for the corresponding financial year in accordance with the budget items of the University;

11) provides methodological assistance to structural divisions and organizations of the University on record keeping and document management;

12) prepares documents on issues within the competence of the Division;

13) participates in identification, evaluation, management and monitoring of risks within the framework of supervised direction;

14) performs functions (serve in place) of employees of the Division during their temporary absence (for up to one month).

15) timely and properly executes the tasks of the Line manager and the University management;

16) observes the requirements of the legislation of the Republic of Kazakhstan and the internal documents of the University;

17) is responsible for exercising the labor and performance discipline;

18) is responsible for ensuring the integrity of official documents, and prevention of the disclosure or leakage of confidential and official information, as well as information of restricted access in accordance with the legislation, Charter and internal documents of the Employer;

19) in case of dismissal, is responsible for timely transfer of all paper documentation, digital information, inventory to another employee as instructed by the line manager (to be certified by the act of acceptance-transfer).