Job Overview
- accepts outgoing correspondence of the University and registers it, keeps recording and ensures storage;
- monitors the correctness of outgoing letters in the electronic document management system;
- accepts outgoing correspondence marked “For official use” and registers it and keeps recording;
- accepts appeals (applications) of individuals and legal entities, registers them, keeps recording and ensures storage;
- controls the timely execution of appeals (applications) of individuals and legal entities and regulates the course of their execution;
- analyzes the state of issues and the level of performance discipline on the execution of appeals (applications) of individuals and legal entities, regularly informs responsible performers and heads of structural divisions about the deadlines for the execution of documents, prepares information for the University management about the performance discipline;
- prepares information for consideration by the University management on the execution of certain documents of the University, the summary of which is conducted by the Division;
- provides methodological assistance to structural divisions and organizations of the University on record keeping and document management;
- interacts with courier services (feedback, control over the fulfillment of contractual obligations, control over the expenditure of funds on acts of work performed and reconciliation acts);
- arranges the work on the production of the University letterheads;
- consults the University employees on working in the electronic document management system, communicates with administrators and developers of the EDMS on issues within his/her competence;
- conducts the formation of schedules and organization of work on trainings conducted by the Division, and interacts with structural divisions / Schools on the issues of conducting trainings;
- prepares documents on issues within the competence of the Division;
- participates in the formation of the budget application of the Division for the corresponding financial year in accordance with the budget items of the University;
- participates in identification, evaluation, management and monitoring of risks within the framework of supervised direction.
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