Specialist (operations, grade 12) of the Center for Preparatory Studies (temporary position)

The Specialist provides administrative and operational support to the School, contributing to student recruitment, admissions, examinations, records management, and day-to-day School activities.

Key Responsibilities

• Prepare and process documents related to the School’s activities in accordance with University policies and procedures.
• Support student recruitment activities in Kazakhstan and abroad, including regional presentations and international education exhibitions.
• Assist in organizing and administering Nazarbayev University entrance examinations in Kazakhstan and abroad.
• Maintain School records and documentation in accordance with internal University regulations and procedures.
• Monitor the timely provision, ordering, and replenishment of office supplies for School employees.
• Maintain proper accounting, storage, and safekeeping of School documents prior to their transfer to the University Archives.
• Prepare, register, organize, and submit School documents to the University Archives in accordance with established procedures.
• Participate in the annual preparation of the School’s records retention and classification schedule (nomenclature).
• Maintain proper accounting, storage, and issuance of controlled University forms.
• Manage the storage, accounting, and issuance of educational and examination equipment and materials, including calculators, voice recorders, notebooks, microphones, cameras, and other equipment.
• Maintain and regularly update the School’s personnel mailing lists and contact information.
• Prepare and maintain minutes and related documentation for meetings of the School’s Executive Committee and Teaching and Methodological Committee.
• Coordinate activities related to the School’s clearance/bypass procedures.
• Assist in the organization and administration of examinations conducted by the School.
• Prepare presentations, analytical materials, reports, and other information as requested by the supervisor and within the scope of the position.
• Participate in the identification, assessment, management, and monitoring of operational risks within the assigned area.
• Perform other duties and assignments as required by the immediate supervisor and University management, in accordance with applicable legislation and University policies.