Coordinator, Shoot Production

The Marketing Shoot Production team oversees the production of all video shoots for the Entertainment Marketing teams within NBCU Television & Streaming. The Coordinator, Shoot Production supports the shoot production team as well as a senior level executive in Creative & Production.

Responsibilities

• Manage shoot calendar and vendor database
• Distribute weekly production status document on behalf of team
• Operational and office support for team including larger special projects
• Draft, prepare and proof correspondence, documents and presentations
• Work with Operations, HR and Finance to facilitate onboarding and ongoing administration of freelance vendors and contractors
• Track, file and follow up on shoot and team invoices; assist with shoot budgets; and organize and submit department purchasing card expenses
• Coordinate IT and facilities services for team
• Coordinate and schedule internal and external meetings across the team
• Manage meeting agendas and notes
• Support administrative needs of the SVP of Marketing Production and VP, Shoot Production including managing calendars.
• Support producers on projects and assist in organization, completion & filing of paperwork
• Book and coordinate talent travel as required
• Assist in managing, maintaining, and tracking internal production equipment