Job Overview
- Support the successful execution of large-scale pre-taped productions while balancing multiple projects and competing priorities under tight weekly deadlines.
- Manage crews, vendors, talent, facilities, equipment, transportation, catering, and other production logistics.
- Assist with crew onboarding, timecards, invoices, expense tracking, petty cash reconciliation, and other production functions.
- Coordinate the completion and filing of certificates of insurance (COIs), location agreements, vendor agreements, and permits as required.
- Coordinate weekly pickups and returns of production rentals, equipment, and scenery.
- Serve as a central point of communication for production teams, ensuring timely distribution of call sheets, schedules, production updates, and other essential information.
- Anticipate logistical challenges, communicate status changes, and proactively resolve production issues in a fast-paced environment.
- Facilitate production wrap activities, including equipment returns, vendor closeout, purchase order reconciliation, production documentation, and final expense reporting.
- Foster collaborative relationships with internal departments, production partners, and external vendors to ensure seamless production operations.
- Exercise sound judgment, professionalism, and discretion while handling confidential production information.
- Remain actively engaged during production dark weeks, providing administrative support including processing receipts, invoices, and other departmental tasks.
- Other duties as assigned.
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