Executive Assistant (Part-Time/Remote)

NeoWork is looking for a smart, proactive, and detail-oriented Executive Assistant to support an executive in both professional and personal tasks. This is a part-time, remote role (10–20 hours/week) with flexible scheduling. The right candidate will quickly understand context, take ownership, and anticipate what needs to be done without waiting for step-by-step instructions.

Responsibilities:

• Inbox & Calendar Management: Own the inbox, ensure important emails are surfaced, and manage client/prospect scheduling with precision.
• Client Coordination: Send invites, reminders, and follow-ups, never leaving a client wondering what’s next.
• Social Media Management: Draft, schedule, and post content, helping maintain a consistent online presence.
• Personal Scheduling: Support with personal appointments and coordination.
• Proactive Delegation: Identify tasks on the executive's plate that can be taken off and managed by you.
• Process Improvement: Spot gaps, suggest solutions, and challenge assumptions when needed.

Requirements

• At least 3 years of experience as an Executive Assistant
• Sharp & Quick Learner: When given instructions, you understand them fast, ask refining (not basic) questions, and can apply the process next time without hand-holding.
• Problem-Solving Mindset: You don’t just execute—you think ahead, prevent mistakes, and find better ways of doing things.
• Detail-Oriented Communicator: You consistently deliver polished work with excellent grammar, formatting, and accuracy.
• Spreadsheet Savvy: Comfortable with moderate use of Excel/Google Sheets (basic formulas, preserving existing structure without breaking things).
• AI Curiosity (Bonus): Familiarity with ChatGPT, Claude, or other AI tools to help streamline workflows.
• Professional Integrity: Willing to speak up about mistakes, flag issues early, and push back politely if something doesn’t add up.
• Reliable, resourceful, and comfortable working in ambiguous situations where you need to figure things out.
• Confident in asking the right questions and making smart decisions independently.
• Someone who takes ownership, thinks critically, and wants to grow into a trusted right-hand partner.