Administration Assistant

About the Role

As our Administration Assistant, you’ll play a key role in keeping daily operations running efficiently. You’ll support a range of administrative tasks across data entry, purchasing, recruitment, onboarding and general office coordination.

If you’re organised, proactive, adaptable and can thrive in a fast‑paced environment, you’ll fit right in! This role is perfect for someone who brings strong communication, attention to detail, and a positive, can‑do attitude.

Your responsibilities will include:

• Collating, filing, and archiving time sheets and load sheets
• Completing daily reporting and data entry for load data
• Creating weekly flight manifests for Charter Flights
• Assisting with payroll and roster reviews
• Supporting onboarding activities for new employees
• Handling phone and walk‑in enquiries
• Managing recurring orders (stationery, bulk fruit/food, amenities) for site Accommodation and the Geraldton Depot
• Booking servicing and recalibration of handheld breathalysers
• Providing administration support to Operations Managers, Superintendents and Supervisors and ad-hoc projects

What You’ll Bring

• Strong computer literacy
• Customer service experience
• Clear, confident communication
• A proactive, adaptable attitude
• Desirable: Administration qualification
• Desirable: Payroll experience
• C Class Driver’s Licence

How to Apply

If this sounds like you, click Apply and submit your resume!

At Fenix‑Newhaul, we’re committed to creating a diverse and inclusive workplace. We welcome and encourage applications from people of all backgrounds.