Tupande Administrative Officer (Fixed-Term)

About One Acre Fund

Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post.

Our Kenya program, founded in 2006, operates under the local brand Tupande. Close to 500 staff in our Kakamega headquarters support 1,747 field staff and serve more than 1 million farmers. In Nairobi, around 50 staff support global functions like procurement, recruitment, government relations, and communications.

About the Role

This role ensures factory support operations. Primary accountability lies in integrating Human Resources, Procurement, and Office Administration functions to ensure continuous production efficiency, operational continuity, and strict adherence to organizational standards of excellence.

Responsibilities

Food Safety & Compliance (FST Member)

• Act as a core member of the Food Safety Team, ensuring the Food Safety Management System (FSMS) is updated and verified.
• Conduct hazard analyses, verify on-site flow diagrams, and manage internal/external audit results.
• Ensure all administrative processes align with global food safety standards.

HR & Workforce Coordination

• Lead the onboarding/offboarding of Independent Contractors (ICs) and verify all necessary certifications.
• Manage factory hiring needs and coordinate staff training programs.
• Maintain accurate attendance trackers and act as the bridge between factory management and HR.

Payroll & Data Management

• Support payroll submission by compiling verified timesheets and work schedules.
• Liaise with Finance and HR to resolve payroll discrepancies and issue monthly payslips.
• Maintain "audit-ready" physical and electronic filing systems for all factory data.

Inventory & Logistics Support

• Monitor factory deliveries and conduct periodic store counts.
• Analyze stock levels, track slow-moving items, and manage re-order levels for consumables.
• Ensure full traceability of materials in line with internal control standards.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You'll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You'll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• Education: College certificate in a relevant field (Business Admin, HR, or related); additional computer certification is a plus.
• Experience: Proven background in data entry, office administration, or clerk duties.
• Tech-Savvy: Proficient in Google Workspace and standard office hardware (scanners/printers).
• Leader: Comfortable managing large numbers of contractors and directing a small team of clerks.
• Detail-Oriented: You have high accuracy in record-keeping and can meet tight deadlines.

Preferred Start Date

As soon as possible

Job Location

Sagana, Kenya

Benefits

Health insurance, paid time off

Contract Duration

1 Year

Eligibility

This role is only open to citizens or permanent residents of Kenya.

Application Deadline

31 May 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here ([email protected]), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization's mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.