Assistant Administrator - Fund Administration

Purpose of the Job

Provide support and assistance to the Managers and Administrators in connection to the services provided by Ocorian. This will involve the payment process, including creating purchase orders and effecting payments for clients invoices or their fund transfers in collaboration with the front office administration team to take responsibility for the filing and post payment control aspects of the payment process.

Main Responsibilities

• To develop an understanding of client group structure for Belfast and the types of revenue and expenses that flow through the structure.
• To operate client bank accounts in line with agreed procedures and authority limits.
• To verify all fees and expenses and to arrange approval and payment of all invoices.
• To ensure invoices are paid within a timely manner.
• Conduct due diligence checks on new suppliers which includes verifying existence, conducting call backs to independently verify bank details and conducting third party checks through our screening system.
• Communicate confidently and professionally with internal clients to discuss day to day activities.
• To raise purchase orders as instructed by client.
• Respond to audit queries.
• To assimilate data and agreements that are required for onboarding new entities in the structure in line with agreed procedures.
• Any other such duties that may be reasonably required for this role.

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