Administrator – Fund Services

Purpose of the Job

Provide administration and company secretarial services to a portfolio of client entities under the supervision of the Assistant Manager and / or Manager and in strict adherence to the policies and procedures of the company.

Main Responsibilities

Conduct the following within prescribed deadlines:

• To provide assistance to the fund administrators in the administration of funds and other entities.
• To become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian.
• Work closely with the Assistant Manager on client transactions such as merger and acquisitions and disposal of investments.
• To assist with the completeness of due diligence documents for a portfolio of clients according to Ocorian Policies and Procedures.
• Be aware of risk exposure and promptly escalate issues arising to other members of the Management team.
• Be fully acquainted with the Guernsey regulatory framework and the constitutive documents of portfolio of clients (LPA, constitution etc.). 
• Open and maintain clients’ bank accounts, including liaison with several banks.
• Provide instructions to the officers for payments and banking instructions.
• Attend board meetings and draft minutes for medium and high complexity client entities.
• Preparation of correspondence in accordance with the Ocorian’s procedures.
• Execute the Administration processes whilst ensuring an optimal level of efficiency and productivity at all times.
• Conduct periodic file reviews.
• Ensure the completeness and integrity of data on NAVOne, Viewpoint and eFront.
• Correspond and liaise with clients on the above-mentioned matters.
• Provide open and constructive feedback on allocated tasks and build relationships with other team members.
• Achieve objectives set by Managers during the appraisal process.
• Record time accurately and within deadline.
• Meet productivity target and input timesheet daily.
• Professional manner, demonstrating good interpersonal skills and ability to respond to the client needs.
• Demonstrate a willingness to get involved in team events.

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