Senior Administrator – Fund Services

Purpose of the job 

Provide administration and company secretarial services to a portfolio of client entities under the supervision of the Assistant Manager and / or Manager and in strict adherence to the policies and procedures of the company.

Main Responsibilities 

  Conduct the following within prescribed deadlines:

• Conduct the day to day management and administration of a portfolio of clients in Fund services 
• Work closely with the Manager on client transactions such as merger and acquisitions and disposal of investments.
• Ensure completeness of due diligence documents for a portfolio of clients according to Ocorian Policies and  Procedures.
•  Ensure all statutory filings are lodged within the respective deadlines.
• Draft complex board resolutions.
• Be aware of risk exposure and promptly escalate issues arising to other members of the Management team 
• Be fully acquainted with the local regulatory framework and the constitutive documents of portfolio of clients (LPA, constitution etc.). 
• Open and maintain clients’ bank accounts, including liaison with several banks
• Provide instructions to the officers for payments and banking instructions.
•  Ensure application and renewal of Tax Residency Certificates.
• Ensure application and renewal with the Data Protection Office.
• Supervise the compilation of board packs for Board Meetings.
• Attend board meetings and draft minutes for medium and high complexity client entities.
• Carry out the annual / special meetings for medium and high complexity client entities.
• Preparation of correspondence in accordance with the Ocorian’s procedures
• Execute the Company Secretarial and Administration processes whilst ensuring an optimal level of efficiency and productivity at all times.
• Conduct periodic file reviews.
• Ensure the completeness and integrity of data on NAVOne.
• Correspond and liaise with clients on the above mention matters.
• Provide open and constructive feedback on allocated tasks and build relationships with other team members.
• Achieve objectives set by Managers during the appraisal process.
• Record time accurately and within deadline
• Meet productivity target and input timesheet daily
• Professional manner, demonstrating good interpersonal skills and ability to respond to the client needs
• Demonstrate a willingness to get involved in team events.
  
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