Billing Specialist

Purpose of the Job

The Billing Specialist is responsible for the day-to-day execution of all billing tasks for a specific jurisdiction(s)

Main responsibilities

• Follow up of proper timesheet maintenance across a portfolio of jurisdictions / clients
• Transfer time across jobs and/or proceed with time write-off as and when requested
• Clearance of overnight issues as per task list calendar.
• Running the draft bills process in line with Jurisdictional requirements into NavOne across a portfolio of jurisdictions/clients
• Manage requests for ad hoc invoices and raise draft invoices in the system
• Reverse invoices or raise credit memos
• Follow-up with the staff/managers to ensure the invoices are approved as per the internal deadline
• Answer queries on billings raised by the staff
• Ensure the process is understood and followed by everyone
• Ensure our database is up to date (resources, charge out rates, etc.)
• Maintain accurate job fees set up in the system for each client
• Prepare various reports on time as and when requested
• Assist with ad hoc finance tasks or projects as and when requested
• Provide cover for other members of the finance team when absent
• Strictly adhere with all internal billing policies, processes, procedures, regulations and task planning
• Strictly adhere to the internal billing policies and regulations

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