Associate (Private Client)

To provide professional trust and company administration services to a varied portfolio of clients in the Private Client Department, compliance at all times with the Policies and Procedures of Ocorian to assist with the smooth operation of the department.  The provision of professional and high-quality service to clients.

Main Responsibilities:

• To administer, with the support of a manager/assistant manager a portfolio of trusts, companies and/or other entities to ensure all activities align with statutory requirements and governing documents.
• To ensure the tax status of entities is observed with the timely completion of tax returns and the payment of any notified tax liability.
• To deal with incoming correspondence expeditiously. Reference should be made to the relevant manager/assistant manager if the demands of the correspondence exceed capabilities.
• To prepare detailed attendance notes of any telephone communication and ensure it is retained on client files and circulated to relevant staff members
• When required, prepare minutes and other meeting documents.
• To work with your manager towards taking responsibility for being the immediate point of contact in client relationships.
• With the support of your manager, to oversee the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian, through effective liaison with the Client Accounting Solutions team.
• Timely attention to the billing process, reviewing billing summaries and draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing.
• To ensure that database records are input on formation/establishment (including any statutory registers or other records) and updated when circumstances change.
• To monitor the aged debt position of matters under administration and to liaise with the Finance Department and Directors to ensure that control is maintained in managing the value and length of aged debts.
• To ensure that periodic reviews of clients' matters are undertaken in accordance with the timetable set by the business.
• To ensure that during periods of leave from the office, the relevant manager and colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of leave.
• To maintain an awareness and understanding of local Regulatory requirements.
• Carry out any reasonable function/activity required by the Manager, Management team or Directors from time to time.
• Escalate any issues/risks arising promptly to the Manager or Directors where appropriate referring to the Ocorian policies and procedures for guidance.