Assistant Manager - Private Client

Purpose of the job 

To provide high quality administration services to a varied portfolio of clients/ structures in Private Client in compliance with Ocorian Policies and Procedures. 

Main Responsibilities

Clients 

• To be the immediate point of contact in client relationships, and administer a portfolio of trusts, companies and other entities, including more complex, demanding or high-risk cases and to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents. 
• To oversee the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian, where appropriate, through effective liaison with the Client Accounting team. 
• To ensure the tax status of entities is observed with the timely completion of tax returns and the payment of any notified tax liability. 
• To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff. 
• When required, to prepare minutes and other meeting documents. 
• To maintain an awareness and understanding of local Regulatory requirements. 

Operational 

• To manage the billing process, reviewing billing summaries and draft invoices where appropriate, at established frequencies and to discuss these with the Director prior to processing. 
• To ensure that database records are input on formation/establishment (including any statutory registers or other records) and updated when circumstances change. 
• To monitor the aged debt position of matters under administration and to liaise with the Accounts Department and Directors to ensure that a tight control is maintained over the value and length of aged debts. 
• To ensure that periodic reviews of clients' matters are undertaken in accordance with the timetable set by the Director. 
• Being aware of risk exposure and ensuring Risk/Review procedures are always followed, being aware of the need for professional advice and have a good understanding of local Regulatory matters. 
• Carry out any function/activity required by the Management team or Directors from time to time. 

Business Development 

• To understand Ocorian’s service offering across service lines to identify business opportunities beyond your immediate areas to support growth across other service lines 
• Assist the Director with business development activities such as pitch material preparation 

People and Personal Development 

• To mentor and support the training of more junior members of staff with supervision and guidance from the Director 
• Continuous Personal Development: Complete all mandatory training and continuously seek personal development through training, conferences, knowledge sharing or completing professional qualifications 

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