Corporate Assistant Manager (Fund Services)

Purpose of the job

To be the first point of client contact on day to day matters and amongst others will be responsible for legal and corporate governance issues for a dedicated clients portfolio (mainly Luxembourg Funds).  

Main responsibilities  

• Assisting clients to prepare/review draft and legal documents, from A-to-Z full company life cycle with support of the supervisor  
• Liaising with internal parties and also authorities, notaries, lawyers and any other external parties  
• Organizing board meetings and drafting/review board minutes and resolutions with support of the supervisor  
• Preparation/review of board packs, coordination of board and shareholder meetings.  
• Attendance at client board meetings and preparation/review of minutes  
• Provide assistance in the context of constituting new entities and liquidations, and also draft/review legal documentation   
• Supervising the collection of signatures of documents and the maintenance of the files of client companies in accordance with the procedures  
• Ensuring the supervision of the following-up of the day-to-day recurrent operations, client requests and attending the periodic clients’ calls  
• Ensuring adherence to the use of internal tools and compliance with Ocorian policies and procedures at all times and participate in their ongoing development  
• Ensuring compliance with regulatory requirements  
• Preparing/reviewing and filing the mandatory requisitions with the trade register  
• Assisting the supervisor, providing daily support as requested  

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