Assistant Administrator

Purpose of the Job 

The Investor Services Assistant Administrator must understand all aspects of the investor services processes related to each type of fund structure as serviced by Ocorian. 

To provide professional administration support to a varied portfolio of clients for which Ocorian provides services and to comply with the business' Policies and Procedures at all times. 

Main Responsibilities 

• Deal closely with the CDD investor onboarding team to ensure investors are properly onboarded  
• Ensure that input on all investors data is on Efront / Paxus  
• Maintain shareholder register and investor files. 
• To operate the monthly and quarterly (or any other defined frequency) distributions process for a large growing portfolio 
• To prepare client deliverables in line with deadlines of the portfolio of clients in accordance with the agreed calendar defined for each client 
• Ensure overall quality of client deliverables  
• Liaise with Accounting teams to ensure completion of the relevant process for capital calls, distribution, etc   
• Ensure investor has provided all information required for FATCA / CRS classification in accordance with the guidelines. Liaise with the FATCA Team and the investors accordingly.  
• Process subscriptions, redemptions, transfers and switches and liaise with the client / investors. 
• Ensure proper transaction monitoring is done as and when there are any capital activity. 
• Prepare investor statements and distribution to investors.  
• Be up-to-date on the deadline for the investor reporting and assist in the investor reporting obligation. 
• Ensure that Ocorian policy and procedures are adhered to 
• Be aware of risk exposure and promptly escalate issues arising to other members of the Management team 
• Become acquainted with the local regulatory and legal environment (Companies Act, Securities Act etc.) and constitutive documents of clients (LPA, constitution etc.) 
• To take responsibility for being the immediate point of contact in investor relationships on matters relevant to you 
• Escalating any issues/risks arising promptly to the Manager where appropriate 
• Carry out any function/activity required by the Management team or Directors from time to time 
• Protect the confidentiality, integrity and availability of all information on Ocorian, its clients and employees at all times to safeguard the professional reputation of Ocorian, its employees and its clients 
• Accurate time recording in accordance with Ocorian Policies & Procedures 
• Comply with all information security policies, procedures and guidelines in place at Ocorian to ensure information security.   

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