Executive Administrative Assistant

Position Title: Executive Administrative Assistant
Location:  On-site at LA AFB, El Segundo, CA
Clearance Requirement: Active Secret Clearance Required

U.S. Citizenship required: This position requires an active or the ability to obtain a Secret clearance as mandated by government contract

Highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experience. The ideal candidate will demonstrate exceptional organizational, communication, and coordination skills, along with deep familiarity with DoD administrative processes and USSF-specific personnel systems.

Key Responsibilities

• Provide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangements

• Manage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS)

• Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standards

• Prepare and process USSF personnel documentation

• Awards and decorations

• Performance evaluations (OPRs/EPBs or equivalent)

• Decorations packages and citation

• Maintain situational awareness of suspense items and ensure timely completion of all assigned actions

• Serve as a liaison between leadership, internal staff, and external stakeholders

• Support meeting preparation, including agenda development, read-ahead materials, and executive briefings

• Ensure compliance with DoD records management and administrative policies