Office Manager
Job Overview
Reports to: Studio and Culture Manager - One of Us, Paris
Working as part of the wider People team, you’ll play a crucial role in shaping our workplace culture. You’ll be a highly visible member of the team, offering a great front of house experience for clients and all that work from our London studio, while also ensuring a safe, tidy and creative work space.
● Creating a welcoming, tidy and inspiring place to be. Working with the studio runners to keep the office well stocked and meeting rooms and shared spaces ready for use.
● Greeting all guests and making sure our clients are well looked after.
● Planning and organising social events for the London studio, and working with the Office Manager for the Paris studio on ad hoc all Company events both internal and external.
● Run studio tours and talks for visiting schools.
● Gather and action any feedback to continually enhance our working environment.
● Working with the People team to play an active role in onboarding new joiners.
● Implement and maintain health and safety policies, conduct risk assessments and act as the main point of contact in this area offering compliant and professional support.
● Maintain requirements relating to First Aid and Fire Wardens.
● Liaise with the tech team to coordinate workstation set up and any ongoing IT maintenance.
● Liaise with external suppliers regarding building maintenance.
● Project manage studio refurbs to create a space that meets the changing needs of our team.
● Collaborate with the CTO and Director of Business Operations on any ad hoc projects relating to the building and security.
● Organise travel for those travelling between studios.
● Manage the London office budget and work with the finance team to source ethical and cost effective suppliers.
● Input into increasing our social media presence through sharing any relevant social and cultural events and news.
Requirements
● Previous experience as an Office Manager.
● Previous experience in a creative environment, hospitality or customer service would be an asset.
● An interest in and user level understanding of social media.
● The drive to make things better, from your own personal development to initiatives that have a positive impact on those you work with.
● An infectious energy, with an ability to work proactively to make things happen.
● Self awareness in all situations, treating colleagues and clients with kindness and respect.
● A confident and personable approach, to be able to work well with others regardless of their seniority and office location.
Benefits
● 25 days holiday, plus bank holidays
● 5 days carers leave per year
● 2 paid volunteering days per calendar year
● Company pension and life insurance
● Medicash healthcare cash plan
● A calendar full of wrap parties and other social events
Hours and location
9am to 6pm for this role. We run a shift pattern between this role and the runners to give office cover from 8.30am-6.30pm which will be discussed at the interview with you. We have a great office in Old Street where you would be based and given the nature of the role, you would be required to work from the office 5 days of the week.
Flexibility - We’re open to variations in working patterns providing you can manage the demands of the role so please talk to us about your preferences when you apply.