F2F Team Assistant (Cape Town)

We are looking for a Team Assistant in the OUT Broker Department to undertake daily administrative tasks of the respective staff in the Western Cape office and to ensure the functioning and co-ordination of the department’s admin related tasks.

Responsibilities

The successful individual would be responsible for, but not limited to the following:

• Supporting the Regional and General Managers & Department in organising various projects
• Screen, direct calls and distribute correspondence
• Handle front office and reception
• Handle adhoc requests & queries
• Managing diaries and organising meetings and appointments, often controlling access to calendars
• Booking and arranging travel, transport and accommodation when required
• Liaising with internal and external stakeholders
• Monitoring, prioritising, responding or drafting responses to emails in a timely and efficient manner as directed by the Gauteng Regional Sales Managers
• Processing of invoices and expense claims and liaising with the PA to the Head of Business in this regard
• Assist in the organising events and attending these events to facilitate their success
• Typing, compiling and preparing reports, presentations and correspondence
• Taking minutes for meetings (hand written or electronic)
• Ordering of stationery
• Providing general administrative assistance

Competencies

The successful individual would need to demonstrate the below listed competencies at an advanced level:

• Excellent organisational skills
• A team player with a flexible approach
• Calm and professional manner
• Ability to prioritise and multi-task
• Strong written and verbal communication skills
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
• Personal drive and a positive attitude. Ability to be a self-starter and drive tasks to completion

Alignment to OUTsurance values:

• Awesome service
• Passionate
• Honest
• Human
• Dynamic
• Recognition