Accounts Receivable Clerk

Summary/Objective:

The Accounts Receivable Clerk will report to our Assistant Operations Controller and is responsible for assisting the Senior AR Specialist with accurate monthly billing submissions to customers as well as accurate and timely billing and receipt entry into accounting software. This role plays a critical part in the day-to-day operations within the Accounts Receivable Department. They will have a strong understanding of accounts receivable principles, data entry and accuracy skills, and the ability to thrive in a fast-paced environment.

Essential Duties (other duties may be assigned):   

·       Assist in generating and submitting customer invoices in accordance with contract terms and company policies.

·       Apply customer payments accurately (checks, ACH, wire, credit cards) to the appropriate accounts.

·       Monitor accounts receivable aging reports and proactively follow up with customers on payment status.

·       Coordinate with project managers as needed to ensure billing accuracy and completeness.

·       Prepare and maintain documentation related to billing, collections, and customer correspondence.

·       Maintain compliance with internal controls, accounting standards, and company procedures.

·       Support continuous improvement efforts related to billing processes.

·       Demonstrate flexibility and commitment by performing other accounting-related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Competencies:

·       Technical and analytical capacity

·       Ethical conduct

·       Strong data entry skills with accuracy

·       Attention to detail.

·       Problem-solving abilities

·       Ability to meet strict customer deadlines.

Education/Experience:  

·       2+ years of experience in accounts receivable, preferably in construction.

·       Proficiency in accounting software (Viewpoint Vista or similar preferred).

·       Construction industry and/or construction accounting experience preferred.

·       Strong understanding of invoicing, cash application, and collections processes.

·       Strong Excel skills and experience analyzing large datasets.

·       High attention to detail, accuracy, and ability to meet deadlines.

·       Excellent communication and organizational skills.

·       Knowledge of lien laws, subcontractor documentation, and vendor compliance requirements is a plus.

Knowledge, Skills, and Abilities:  

·       Continual improvement – candidate must continually grow their craft by learning new tools and techniques to manage daily tasks as assigned.

·       Highly proficient in Microsoft Excel.

Certificates and Licenses: N/A

Work Environment:

The work environment characteristics described here reflect those an employee typically encounters while performing the essential functions of this job. This position operates in a climate-controlled office setting.

This role frequently utilizes standard office equipment, including computers, phones, and photocopiers. Reasonable accommodations may be made to assist individuals with disabilities in performing the essential functions of the job. While the noise level in the work environment is generally moderate, hearing protection is required in certain locations.

Physical Demands:

The physical demands outlined here represent the requirements that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to fulfill these essential functions.

While performing the duties of this position, the employee is regularly required to speak and listen. The employee frequently needs to stand, walk, use their hands to finger, handle, or feel objects, and reach with their hands and arms. 

Occasionally, the employee may need to climb, walk, or maintain balance, as well as stoop, kneel, or crouch. The employee must be able to lift and/or move items weighing up to 25 pounds. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.

Position Type/Expected Hours of Work:

This is a full-time hybrid position. Strong and stable home internet connection is required. Hours of work may change based upon the needs of the business.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

What we offer:

Financial Planning

• 401(k) with matching contributions
• Company-paid Life & Disability Insurance
• Supplemental Coverage Options
• Quarterly Financial Planning webinars
• Health savings account (HSA)

Time Off & Life Balance

• Paid time off (PTO)
• Leave of Absence Programs (Tilt)

Family & Wellness

• Comprehensive health insurance (medical, dental, vision)
• Disability and life insurance
• Pet Insurance
• Graig Cobb College Scholarship
• Gym membership support through affiliated partners
• Nivati EAP services offering confidential mental health support—for employees and their families, at no cost
• Access to mental health resources and counseling
• The Blue Points Program The Blue Points program rewards you for maintaining a healthy lifestyle.

Career

 At Patriot Erectors, we believe in investing in our employees' professional development. We offer continuous learning opportunities, including Udemy training courses and leadership training for managers.

Community

 We are committed to giving back to our community through various initiatives and encourage our employees to participate in volunteer activities.

What You Can Expect

• Initial call with our HR Team. You’ll connect with our Talent Acquisition Team to discuss your experience, salary expectations, and ask any initial questions you may have.
• Interview with our Hiring Team. You'll get to meet with our Hiring team for the hiring department to learn more about the role in Patriot Erectors, This is your chance to dive deeper into the role and share more about your background.
• Loop Interviews. You will have the opportunity to meet our Senior Leadership team to ensure our culture & vibe align with what you are looking for.
• Offer If all lights are green and all aligns, the HR team will reach out to provide details, and you'll receive an offer to join!

Join Us: If you are passionate about quality craftsmanship and committed to excellence, we invite you to apply and become part of the Patriot Erectors team. Together, we can make a difference in our industry and community.