Document Controller (MEP)

The Opportunity

• We're looking for a highly capable, hands-on document controller (MEP). This role is open to all nationalities (UAE / Gulf experience preferred).

What you'll do

• Manage and control all MEP-related documents (shop drawings, submittals, RFIs, method statements, test reports, as-built drawings, O&M manuals).
• Ensure proper version control, numbering, and distribution of documents to relevant teams, consultants, and authorities.
• Prepare, compile, and submit material submittals, shop drawings, and technical packages for MEP systems (HVAC, electrical, plumbing, firefighting) to consultants and authorities (DEWA, Dubai Municipality, Civil Defence).
• Track document status, approvals, rejections, and comments using document management systems (Aconex, Procore, or similar).
• Maintain accurate document registers, transmittals, and logs for MEP drawings and correspondence.
• Coordinate with MEP engineers, site teams, and subcontractors to collect updated documents and resolve discrepancies.
• Ensure all documents comply with project specifications, ISO 9001 standards, and UAE authority requirements.
• Prepare and organize handover documentation packages including as-built drawings, test certificates, and O&M manuals.
• Conduct regular document audits and ensure traceability for quality assurance and client audits.
• Support project closeout by compiling final MEP documentation and obtaining necessary approvals.

Qualifications

• Diploma or Bachelor’s degree in Engineering, Business Administration, or related field.
• 3–6 years of document control experience in MEP construction projects in UAE (high-rise / commercial / villa preferred).
• Proficiency in document management platforms (Aconex, Procore, SharePoint, or similar).
• Strong knowledge of MEP documentation processes (submittals, shop drawings, RFIs, as-builts).
• Excellent attention to detail, organizational skills, and version control discipline.
• Good understanding of DEWA, Dubai Municipality, Civil Defence, and Dubai Green Building Regulations documentation requirements.
• Advanced MS Office skills (Excel, Word) and basic AutoCAD/Revit viewing knowledge.
• Fluency in English; Arabic is a plus.