Admin Associate

The Administrative Associate provides effective, timely, and efficient administrative, logistical, and clerical support to the Farm Division of Pilmico Animal Nutrition Corporation. The role ensures smooth day-to-day operations through organized documentation, facility upkeep, logistical coordination, and compliance with company policies and farm protocols.

Key Responsibilities:

Administrative & Logistics Support

• Provide administrative and logistical assistance to all farm departments.
• Arrange accommodation and transportation for employees, visitors, suppliers, and guests.

Documentation & Monitoring

• Maintain and organize admin-related documents, records, and filing systems.
• Log and track incoming and outgoing documents across departments.
• Process liquidations, billings, and invoices.
• Assist in monitoring diesel consumption of Farm Hub buildings, generators, and vehicles.
• Ensure admin supplies are monitored and replenished regularly.

Facility, Property & Vehicle Support

• Ensure cleanliness, sanitation, and maintenance of all meeting rooms, restrooms, downtime facilities, pantry, and other farm admin areas.
• Assist in vehicle monitoring, including maintenance schedules, repair needs, and documentation.
• Ensure all facility checklists and inspection logs are consistently updated.

Biosecurity, Housekeeping & Quality Support

• Provide downtime biosecurity clothing (PPEs) and other essential items to visitors and guests undergoing the biosecurity downtime process in the designated biosecurity facility.
• Coordinate with the SHE/Environment Team for garbage collection and waste management.
• Support continuous improvement of facility quality, cleanliness, and biosecurity compliance.

Compliance & Other Functions

• Comply with company policies, farm rules, biosecurity standards, and safety protocols.
• Assist in documenting and reporting policy violations or concerns.
• Perform other tasks needed to support overall farm operations.

Food Safety Responsibilities

• Follow company's food safety, quality, and health standards.
• Report any issues related to food safety and quality management systems to the appropriate authorities.